Development Coordinator

Veterans Transition Center of California; California (MO); On-site; USD 35,000 - 45,000; Part time

Job summary

A nonprofit organization supporting veterans is seeking a Development Coordinator. This temporary role involves managing donor records, supporting communications, and organizing special events like the annual Gala. The ideal candidate should be proficient in Microsoft Excel, have strong organizational skills, and be outgoing with excellent communication abilities. This position requires support for the Gala event on May 2, 2026, with extended hours leading up to the event. It's a temporary role requiring 25 hours per week initially, increasing to 49 hours as the Gala approaches.

Qualifications

• Proficiency in Microsoft Excel and Word required.
• Experience with social media strategy is preferred.
• Detail-oriented with high accuracy in data entry.

Responsibilities

• Enter and maintain donor records accurately.
• Create and schedule social media posts and newsletters.
• Manage Gala guest list and event logistics.
• Provide on-site support during the Gala event.

Skills

Proficiency in Microsoft Excel

Familiarity with social media platforms

Strong organizational skills

Attention to detail

Strong written and visual communication skills

Outgoing personality

Ability to manage multiple deadlines

Interpersonal skills

Tools

Bloomerang

Canva

Square POS

Job description

The Veterans Transition Center of California (VTC) is a nonprofit organization dedicated to empowering veterans to move from crisis to self-sufficiency through housing, supportive services, and advocacy. The Development Coordinator supports the organization’s fundraising, donor stewardship, communications, and special event efforts. This role plays a key part in maintaining donor records, executing acknowledgment processes, managing event logistics for the annual Gala, and supporting digital communications.

This is a temporary position that increases in hours leading up to and including the annual Gala on May 2, 2026.

Essential Duties and Responsibilities

Donor Database & Gift Processing

• Enter and maintain accurate donation records in Bloomerang
• Process and track Gala ticket purchases in Bloomerang
• Generate and send timely donor acknowledgment letters
• Track and send acknowledgments for in‑kind Gala donations
• Maintain organized donor and event records

Communications & Marketing

• Create and schedule social media posts, including photos and updates
• Support social media strategy and content creation
• Design newsletters and marketing materials using Canva
• Draft and edit donor and event communications
• Photography as needed

Gala & Special Events Support

• Manage Gala guest list and registration tracking
• Assist with silent auction package tracking and checklist management
• Coordinate and manage Gala volunteer schedule
• Provide on‑site support at the Gala on May 2, 2026
• Assist with event logistics and day‑of execution

Administrative & Operational Support

• Utilize Excel and Word for tracking and reporting
• Provide professional phone and email communication with donors and guests
• Maintain organized digital and physical event files

Qualifications

• Proficiency in Microsoft Excel and Word
• Familiarity with social media platforms and content strategy
• Experience with Square POS or similar payment platforms
• Strong organizational and time‑management skills
• Detail‑oriented with high accuracy in data entry
• Professional phone and communication skills
• Outgoing personality with strong interpersonal skills
• Ability to manage multiple deadlines in a fast‑paced environment
• Highly organized and systems‑oriented
• Strong written and visual communication skills
• Ability to work independently and take initiative
• Comfortable interacting with donors, volunteers, and community members

Physical & Schedule Requirements

• Ability to work extended hours (up to 49 hours/week) during peak Gala season
• Availability to work the Gala event on May 2, 2026

Position Type: Temporary / Interim

Schedule: 25 hours per week through April 15, 2026; 49 hours per week through May 2, 2026 (Gala event date)