Development Coordinator

Etm-la Inc; California (MO); On-site; USD 50,000 - 65,000; Full time

Job summary

Education Through Music-Los Angeles is seeking a Development Coordinator to join the Development and Communications team. The role focuses on institutional giving, including foundations, government, corporations, and individual donors, ensuring quality proposals and timely reporting.

You will support LOIs and grant proposals, manage donor communications in Salesforce, and collaborate with staff and leadership to advance funding opportunities and events in support of ETM-LA’s mission.

Qualifications

• Experience supporting institutional fundraising efforts.
• Strong written communication and proposal development skills.
• Ability to coordinate with multiple departments and staff.

Responsibilities

• Research grant funding sources and assist with LOIs and proposals.
• Maintain and update master grants list.
• Prepare 4–8 LOIs per month and assist with 4–8 proposals monthly.
• Coordinate with program staff to prepare accurate proposals and reports.
• Prepare grant reports for submission with Development & PR Manager and Executive Director.
• Maintain donor correspondence in Salesforce and track grants and gifts.
• Prepare tax acknowledgement letters to institutions/foundations/government.
• Assist with budgets for proposals and site visit scheduling.
• Support donor communications and event-related activities.

Skills

Grant research

LOI writing

Donor management

Salesforce

Tools

Salesforce

Job description

Job Description

The Development Coordinator will be a full-time, non-exempt employee. The Development Coordinator will directly report to and will work closely with the Executive Director and Development & PR Manager as part of the Development and Communications team at Education Through Music-Los Angeles. The Development Coordinator will help further the mission by helping to manage and steward ETM-LA's base of charitable contributors - including institutional funders, foundations, government, corporations, and individual donors; they will provide the caring cultivation and management of grants/institutional giving to ensure every child, regardless of socio-economic status, receives quality music education in order to reach their fullest potential.

Institutional Giving (Foundations, Government, Corporate) (60%)

• Research grant funding sources, support the writing of Letters of Inquiry (LOI) and grants, and help manage deadlines of all institutional giving.
• Maintain and update master grants list on a regular basis.
• Prepare and coordinate sending 4-8 LOIs per month.
• Assist with generating on average 4-8 proposals per month.
• Assist day-to-day communication with program staff in order to prepare accurate proposals, reports, and newsletters.
• Work closely with the Development & PR Manager and other departments to prepare grant reports for timely submission.
• Work closely with Development & PR Manager & Executive Director on identifying type of grant request/components.
• Work closely with Development & PR Manager to establish effective grants communications.
• Prepare bi-monthly grant reports.
• Assist the Development Department on budgets for proposals.
• Track all grants, gifts, and maintain donor correspondence in Salesforce database.
• Prepare and send tax acknowledgement thank you letters to institutions/foundations/government.
• Correspond with foundation, government, and corporate offices to schedule site visits and submit proposals.
• Assist the Development Department with updates to handbook, processes, flow of information, key deadlines, and department calendar.
• Assist with identifying, creating, and delivering customized assets for prospective and current partners (corp, foundations, et al.)
• Other duties as assigned.

Individual Giving (25%)

• Assist the Development & PR Manager with individual donor reports, including a yearly comprehensive analysis of donor trends, and updating dashboards in Salesforce database.
• Engage and help steward the Associates Board (junior board) on their annual giving and fund development plans.
• Improve systems for tracking donations and donor information.
• Coordinate appeal mailings and communicate across departments (administrative, communications).
• Track all gifts and maintain donor correspondence in Salesforce database.
• Prepare and send tax acknowledgement thank you letters and year-end summaries to individual donors.
• Coordinate and schedule individual donor visits and prepare materials to request for support.
• Support the coordination of student thank you cards to individual donors.
• Assist with the preparation of wishlist donation amounts to be published in communications materials.
• Manage donations and donation reports through third-party partners including GlobalGiving, Benevity, and other platforms (i.e. social media).
• Prepare donor lists for communications.
• Other duties as assigned.

Communications & Events (15%)

• Assist with gathering key funding and development call to action content for print materials and ETM-LA's Newsletter.
• Assist Communications Department with gathering spotlight stories for appeal letters.
• Work closely with the Communications and the Development Department to assist with assembly of key materials for paper and digital press kits.
• Attend events and interface with community members (i.e. donors, parents, government officials, teachers, principals).
• Provide support for fundraising events i