Development Associate, Special Events & Community Outreach

Community-Food-Bank-of-New-Jersey-1; Hillside (NJ); Hybrid; USD 54,000 - 73,000; Full time

Job summary

Community Foodbank of New Jersey is seeking a Development Associate for Special Events & Community Outreach. You will support donor stewardship, maintain donor and event records, and assist with revenue tracking and reporting to strengthen fundraising efforts.

Working closely with the Director, you’ll participate in planning, budgeting, and administration; position emphasizes growth in major donor relationships and organizational leadership through data-driven insights.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–4 years of nonprofit development or fundraising operations experience.
• Experience with CRM/database management, preferably Salesforce.
• Strong organizational, project management, and analytical skills.
• Attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Proficiency in MS Office suite (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Maintain donor, sponsor, prospect, and event-related records; manage pipeline tracking; generate fundraising and performance reports.
• Draft donor acknowledgments and coordinate recognition across events and campaigns.
• Process invoices and reimbursements; monitor event and campaign financial tracking; support budget tracking.
• Prepare reports, presentations, dashboards, and meeting materials; support administrative functions and cross-department projects.

Skills

Project management

Organizational skills

Analytical skills

Attention to detail

Written and verbal communication

Multitasking

Collaboration across departments

Fundraising operations

Donor stewardship

Education

Bachelor’s degree or equivalent

Tools

Salesforce

Asana

Concur

SharePoint

GoFundMe Pro

Excel

Word

Outlook

PowerPoint

Job description

Join our team and become a part of something bigger – a force for change in the fight against hunger. The Community Foodbank of New Jersey is more than just a food bank – we champion healthier lifestyles and positivelyimpactsocial and economic change. Together we can create a stronger, more resilient New Jersey for everyone.

The Development Associate, Special Events & Community Outreach provides essential operational, project management, donor stewardship, and development support to the Special Events & Community Outreach team. Working closely with the Director, Special Events & Community Outreach, the Development Associateis responsible formaintainingaccuratedonor data, supporting donor cultivation and stewardship activities, tracking revenue performance, and coordinating administrative and financial processes. This position strengthens team efficiency and effectiveness, enabling team leadership to focus on strategic planning, majordonorand sponsor relationships, revenue growth, and organizational leadership.

Whatyou’lldo in your role:

• Development Operations:Maintain donor, sponsor, prospect, and event-related records; manage pipeline tracking; create and maintain campaign, event, and fundraising records; generate fundraising and performance reports; track event revenue, sponsorship commitments, donor pledges, and payment status; conduct donor and prospect research; assist with donor portfolios, prospect lists, fundraising analyses, and post-event reporting.
• Donor Stewardship:Draft special event acknowledgement letters for leadership review and approval; track sponsorship fulfillment and donor benefits; coordinate recognition across events, campaigns, publications, signage, and digital platforms; assist with impact reports, stewardship materials, donor communications, briefing materials, engagement reports, stewardship calendars, fulfillment deliverables, and outreach messages.
• Financial Operations:Process invoices, payment requests, reimbursements, and expense reports through Concur and organizational systems; prepare and monitor event and campaign financial tracking documents; assist with revenue reconciliation in partnership with Finance and Donor Services; track sponsorship payments, donor commitments, pledge balances, and outstanding invoices; support budget monitoring and expense tracking.
• Administrative Support:Manage and monitor the SECO shared email inbox; maintain team files, records, templates, and shared resources; develop, document, and update SOPs and workflow processes; prepare reports, presentations, dashboards, and meeting materials; support administrative functions, special projects, and organizational systems that improve operational efficiency and consistency.

Whyyou’lllove working at CFBNJ:

• Opportunity for Impact:At CFBNJ, your work drives meaningful changes.Just last year, we provided over 90 million meals and35 million poundsof fresh produce to our neighbors in need.
• Wellness that Works for You: Rooted in our culture of caring, we offer comprehensive medical, dental, and vision coverage, wellness programs, generous sick/personal time off, 14 paid holidays, childcare resources, and organization-wide engagement days for rest and reflection.
• Professional Development:Grow your career through our Learning Lab, with access to workshops, online courses, and book resources. We also offer tuitionassistanceand certificate reimbursement for job-related training to support continuous growth.
• Recognition and Belonging:We celebrategreat workand grow inspiration withBonusly, our peer-recognition platform, and foster community through employee resource groups to create space to uplift voices and strength connections
• Retirement Planning: Plan confidently for your future in our 401(k) program, including a 4% company match after one year of service.

Whatyou’llneed to be successful in this role:

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2–4 years of experience in nonprofit development, fundraising operations, donor services, project management, event administration, or related fields.
• Experience with CRM/database management, preferably Salesforce.
• Strong organizational, project management, and analytical skills.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Proficiencyin Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple projects and deadlines simultaneously.
• Demonstrated ability to work collaboratively across departments and with diverse stakeholders.
• Preferred experience includes donor stewardship, fundraising operations, development services, Asana, Concur, SharePoint, GoFundMe Pro, event fundraising or nonprofit event administration, donor lifecycle management, and fundraising best practices.

Pay Transparency:

The salary range for this position is$54,230-$73,370.The final rate may be influenced by factors such as the position's scope and responsibilities, work experience, training, job-related skills, internal equity, and market conditions.

CFBNJ is an equal employment opportunity employer and is committed to complying with all applicable laws prohibiting discrimination based onrace, religion, color, national or ethnic origin, age, sex , sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, disability, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, as well as any other category protected by federal, state or local laws.