Development Associate

Ultipro; Oakland (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid Time Off - 5 weeks

11 paid holidays

Disability insurance

Fertility coverage

Job summary

Seneca’s Development team in Oakland is seeking an organized administrative specialist to support the Vice President of Development with scheduling, travel, communications, and donor stewardship. You will coordinate meetings, track deadlines, manage filing in SharePoint, and assist with gift processing in Raiser's Edge, ensuring timely, accurate reporting and donor acknowledgement.

The role requires a degree in nonprofit management or related field, strong MS Office skills, and experience

Qualifications

• Bachelor’s degree in nonprofit management, communications, business, or related field with 1 year of experience OR
• Associate degree in nonprofit management, communications, business, or related field with 2 years of experience OR
• High school diploma/GED with 3 years of experience

Responsibilities

• Serve as the primary administrative support for the Vice President of Development and support to other staff in the department
• Coordinate internal Development department remote and in-person meeting logistics and travel planning for fundraising staff
• Track deadlines for internal reports and communications deliverables for the Development department
• Assist with gift processing and donor acknowledgement letters in Raiser's Edge
• Maintain accurate document filing in the department's SharePoint
• Serve as the primary contact for Development department inquiries
• Support donor engagement tracking and Moves Management in Raiser's Edge

Skills

Communication

Donor relations

Time management

Confidentiality

Education

Bachelor’s degree in nonprofit management/communications/business

Associate degree in nonprofit management/communications/business

High school diploma/GED

Tools

Microsoft Office

Raiser's Edge

Job description

Pay or Shift Range

Pay or shift range: $27.01 USD to $29.51 USD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Join our Development team and play a key role in keeping our fundraising and donor engagement efforts running smoothly and effectively. In this dynamic position, you will coordinate meetings and travel, manage communications and reporting, support donor steward activities, and help maintain organized systems that empower team success. You'll have the opportunity to collaborate with colleagues across the organization to track goals, produce meaningful reports, and ensure critical administrative and operational functions are completed. If you are highly organized, detail-oriented, and energized by supporting a mission driven team, we would love to see your application!

About Seneca

Seneca has been nominated among the Bay Area's Top Workplaces for several consecutive years. We're committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Responsibilities

• Serve as the primary administrative support person for the Vice President of Development department and supplemental support to other staff in the department
• Manage internal Development department remote and in-person meeting logistics and coordination; oversee travel planning and logistics for fundraising staff for group meetings as needed
• Manage internal Development department remote and in-person meeting logistics and coordination; oversee travel planning and logistics for fundraising staff for group meetings as needed
• Assist with tracking deadlines for internal report and communication deliverables on behalf of the Development department
• Work with AR Accountant to manage gift processing integration in RE and produce donor acknowledgement letters and other stewardship communications
• Maintain accurate and consistent document filing in the department's Sharepoint
• Serve as primary point of contact for Development department incoming calls, emails, and inquiries, triaging and prioritizing time-sensitive requests
• Support Vice President of Development with donor engagement tracking and Moves Management in Raisers Edge

Qualifications

Required

• Education/experience requirements:
  • Bachelor's degree in nonprofit management, communications, business, or related field+ 1 year of applicable work experience OR
  • Associate degree in nonprofit management, communications, business, or related field + 2 years of applicable work experience OR
  • High school diploma/GED + 3 years of applicable work experience
  • Applicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments
• Minimum of 2 years of administrative experience supporting executives, fundraisers, or client-facing professionals in nonprofit fundraising or development
• Advanced proficiency in Microsoft Office and donor database systems (e.g., Raiser's Edge).
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements
• Must reside in California

Preferred

• Mission-driven, goal-oriented, and highly organized.
• Ability to anticipate needs and work independently and collaboratively with minimal supervision

Skills of an Ideal Candidate

• Exceptional written communication and professional correspondence skills
• Ability to engage with donors, executives, board of directors, and community boards
• Maintain strict confidentiality of donor information and adhere to ethical fundraising standards

Schedule

• Full-time
  • Monday - Friday, 9am - 5:30pm
• Starting at $27.01 - $29.51 per hour, commensurate rate with experience
  • Additional compensation upon pass the bilingual language proficiency exam
  • Salary increase every year
• 5 weeks of Paid Time Off and 11 Paid Holidays
• Medical, dental, vision, chiropractic, acupuncture, fertility coverage
• Long-term disability, family leave, and life insurance
• Promotional opportunities across the agency in California

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.