Development Associate

Holy Trinity Seminary; Irving (TX); On-site; USD 43,000 - 65,000; Full time

Job summary

Holy Trinity Seminary is seeking a Development Associate to assist the Director of Advancement with fundraising, stewardship, communications, and event planning. The role emphasizes donor relations, data integrity in Raiser's Edge NXT, and collaboration with leadership, volunteers, and staff.

Responsibilities include gift processing, prospect research, social media coordination, and coordination of the annual Spes Gregis Benefit, with light bookkeeping tasks in QuickBooks as needed.

Qualifications

• Minimum of three years in a nonprofit role.
• Proficiency in Blackbaud Raiser's Edge NXT preferred.
• Familiar with QuickBooks accounting software.
• Understanding of basic booking processes.

Responsibilities

• Process gifts, pledges, and pledge payments in Raiser's Edge NXT.
• Conduct prospect research and prepare donor profiles.
• Coordinate social media content and monthly e-blasts.
• Plan and support events, including annual Spes Gregis Benefit.
• Maintain donor and constituent records and prepare reports.
• Support operations with light bookkeeping duties as needed.
• Liaise with board committees and schedule advancement activities.

Skills

Donor relations

Event planning

Database management

Communication

Multitasking

Education

Non-profit experience

Tools

Blackbaud Raiser's Edge NXT

QuickBooks

Job description

The Development Associate assists the Director of Advancement with fundraising, stewardship, communications, event planning, and operational matters. This individual demonstrates a strong commitment to advance the mission of the Seminary.

The Development Associate is highly organized, strategic, innovative, proactive, and pays excellent attention to detail. Above all, the Development Associate is donor-focused and proficient in relationship-building. This role interacts daily with donors, prospective donors, executive leadership, volunteers, and staff, and a strong ability to communicate effectively with all is essential.

The Development Associate is responsible for gift processing, prospect research, social media coordination, event coordination, database management, and general advancement duties.

Occasionally, the Development Associate may be requested to support the Director of Operations with light bookkeeping support duties including but not limited to QuickBooks data entry as well as processing of payables, deposits, ordering, and invoicing processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Gift Processing: Process all gifts, pledges and pledge payments in Raiser’s Edge NXT database; prepare gift acknowledgments; and generate pledge reminders in a timely manner. Prepare financial and analytical reports as needed.
• Prospect Research: Prepare profiles for prospective donors utilizing online resources as well as wealth screening tools in databases.
• Social Media Coordination: Prepare content for social media posts on seminarian life and seminary events open to the public. Prepare content for community-wide fundraising efforts. Prepare content for monthly e-blasts. Gather, curate, and organize photos for all communication efforts.
• Event Coordination: Assist with the planning and execution of the annual Spes Gregis Benefit, including preparing invitation mailing list; assisting with all event-related receptions; following up with all table sponsors and assisting with table assignments; gathering and editing content for the printed program; and coordinating volunteers for and assisting with the set up and take-down of the event. Assist with other donor and alumni cultivation events throughout the year.
• Database Management: Enter constituent records in Raiser’s Edge NXT database for donors, prospective donors, volunteers, seminarians, and staff. Maintain accurate and up-to-date contact and demographic information for each. Prepare demographic and statistical reports as needed.
• General Advancement Duties: Assist with outreach to various development-related committees, including the Development Committee of the Governing Board, the Capital Campaign Committee, the Alumni Association, and the Advancement Team. Schedule meetings, prepare materials for meetings, attend meetings, take notes, and distribute minutes of meetings. Maintain a calendar for the Advancement Office and assist with adherence to the department’s schedule.
• Other duties as assigned.

POSITION REQUIREMENTS

Knowledge and Skills

• Able to handle sensitive information with discretion and maintain confidentiality.
• Able to manage multiple priorities and maintain attention to detail in a fast-paced environment.
• Able to problem-solve effectively.
• Able to cultivate relationships with donors, volunteers, and other key stakeholders.
• A proactive, hands-on attitude and a willingness to roll up sleeves when necessary.
• Growth-oriented with a strong desire to learn and continuously improve.
• Demonstrates sound judgment and decision-making, especially in high-pressure situations.

Education and Experience

• Minimum of three (3) years of experience in a non-profit role.
• Proficiency in Blackbaud Raiser’s Edge NXT is preferred.
• Familiar with QuickBooks accounting software.
• Understanding of basic booking processes.

Special Requirements

• Must be available to work 40 hours per week, including occasional evenings or weekends based on event or operational needs.
• Active Roman Catholic in good standing, with a solid understanding of and alignment with the mission and values of the Catholic Church.