Development Associate

Chicago Foundation for Women - Chicago; Chicago (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

Chicago Foundation for Women - Chicago is seeking a Development Associate to support the Development Department with administrative tasks, donor data entry, and project coordination. You will help manage donor profiles, generate acknowledgments, and assist with grant-related data gathering.

The role also covers special events support, development mailings, and general departmental tasks, ensuring confidential handling of information and participation in required trainings.

Qualifications

• Administrative support experience in a nonprofit environment preferred.
• Experience with donor databases and data entry.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Provide general administrative support to the Development Department.
• Manage donor data entry and donor profiles in the database.
• Support grant writing tasks by gathering data and preparing materials.
• Coordinate and assist with donor acknowledgments and correspondence.
• Assist with fundraising events and reporting for the Development team.

Job description

The Development Associate provides general administrative support to the Development Department at Chicago Foundation for Women. This position is responsible for project-specific support in the areas of development operations, data entry and database management, and administrative support for the development team.

How the Development Associate Position Breaks Down:

Database and Administrative Support (60%)

• Provide overall administrative support to the Development Department, including but not limited to: responding to written and telephone inquiries, drafting correspondence, requesting and scheduling donor meetings, and performing general clerical tasks.
• Manage the development, printing, and sending of donor acknowledgment letters.
• Ensure timely and accurate entry of gifts, with support from the Manager of Donor Data and Stewardship.
• Create and maintain accurate, detailed donor profiles on existing and potential individual donors. Conduct donor research for staff, board, and volunteers.
• Assist with the development of brochures/other printed materials for the development department.
• Provide project management oversight, such as meeting scheduling, project timelines, etc.
• Additional responsibilities as needed and assigned by supervisor.

Donor Support (20%)

• Working closely with Senior Director of Development and Manager of Corporate and Foundation Relations, provide support for grant writing assignments such as gathering data and lists, fact-checking, and submission management. Help to ensure the timely completion of deliverables from other CFW staff needed to complete submissions.
• Manage [emailprotected] inbox and route messages to the appropriate team members within one business day.
• Research prospective corporate, foundation, and individual funders.
• Additional responsibilities as needed and assigned by supervisor.

Special Events (20%)

• Assist with fundraising events, including but not limited to: the coordination and design of event materials, telephone and written solicitations, tracking of pledges, management of volunteers, etc.
• Assist with the reporting of all event registrations for the development team and the Director of Social and Community Impact.
• Assist with coordination of event-related development mailings, such as special invitations, handwritten notes, luncheon solicitations, etc.
• Additional responsibilities as needed and assigned by supervisor.

Other

• Attend and actively participate in required educational programs and departmental and staff meetings.
• Protect CFW’s value by keeping information confidential.
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations.

COMPENSATION

Salary range is $40,000-$48,000.