Development Associate

Chicago Foundation for Women; Chicago (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

Chicago Foundation for Women seeks a Development Associate to provide broad administrative support to the Development Department and assist with donor data entry, correspondence, and meeting scheduling.

You will help manage donor profiles, support grant-related tasks, and contribute to fundraising events, with emphasis on accuracy and confidentiality. The role collaborates with staff and volunteers to advance development goals.

Qualifications

• Strong administrative and data entry capabilities are required.
• Ability to manage donor profiles and respond with confidentiality.
• Experience supporting events and communications is a plus.

Responsibilities

• Provide general administrative support to the Development Department, including inquiries, drafting correspondence, scheduling donor meetings, and clerical tasks.
• Ensure timely entry of gifts and maintain donor profiles; assist with donor research.
• Support grant-related data collection, submission management, and event coordination.
• Attend meetings, protect confidential information, and participate in professional development.

Job description

The Development Associate provides general administrative support to the Development Department at Chicago Foundation for Women. This position is responsible for project-specific support in the areas of development operations, data entry and database management, and administrative support for the development team.

How the Development Associate Position Breaks Down:

Database and Administrative Support (60%)

• Provide overall administrative support to the Development Department, including but not limited to: responding to written and telephone inquiries, drafting correspondence, requesting and scheduling donor meetings, and performing general clerical tasks.
• Manage the development, printing, and sending of donor acknowledgment letters.
• Ensure timely and accurate entry of gifts, with support from the Manager of Donor Data and Stewardship.
• Create and maintain accurate, detailed donor profiles on existing and potential individual donors. Conduct donor research for staff, board, and volunteers.
• Assist with the development of brochures/other printed materials for the development department.
• Provide project management oversight, such as meeting scheduling, project timelines, etc.
• Additional responsibilities as needed and assigned by supervisor.

Donor Support (20%)

• Working closely with Senior Director of Development and Manager of Corporate and Foundation Relations, provide support for grant writing assignments such as gathering data and lists, fact-checking, and submission management. Help to ensure the timely completion of deliverables from other CFW staff needed to complete submissions.
• Manage [e-mail] inbox and route messages to the appropriate team members within one business day.
• Research prospective corporate, foundation, and individual funders.
• Additional responsibilities as needed and assigned by supervisor.

Special Events (20%)

• Assist with fundraising events, including but not limited to: the coordination and design of event materials, telephone and written solicitations, tracking of pledges, management of volunteers, etc.
• Assist with the reporting of all event registrations for the development team and the Director of Social and Community Impact.
• Assist with coordination of event-related development mailings, such as special invitations, handwritten notes, luncheon solicitations, etc.
• Additional responsibilities as needed and assigned by supervisor.

Other

• Attend and actively participate in required educational programs and departmental and staff meetings.
• Protect CFW’s value by keeping information confidential.
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations.

COMPENSATION

Salary range is $40,000-$48,000.