Development Assistant: Alumni & Donor Relations

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Retirement plans with university match

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University’s Central Administration seeks an experienced Development Assistant to provide essential administrative support to the Senior Director and Senior Associate Director within the University Development Office in Cambridge. You will liaise with donors, alumni, faculty, and Harvard colleagues and manage cross-functional tasks with confidentiality and tact.

The role emphasizes calendar management, travel logistics, correspondence drafting, and data handling in Advance and Excel to

Qualifications

• Minimum of one to two years of related experience.
• Exceptional customer service skills, strong writing ability, and attention to detail.
• Solid computer skills in a PC environment with the capability to master new software and technologies.
• Excellent skills in the use of Microsoft Word and Excel.
• Willingness to work events on campus in Cambridge, MA.

Responsibilities

• Provide general administrative support and respond to phone and email inquiries.
• Schedule meetings and update managers on schedule changes and progress.
• Draft correspondence, reports, and memos using the donor database Advance; perform internet research as needed.
• Create and format reports in Microsoft Excel; take notes and capture action items in meetings.
• Manage travel arrangements, prepare detailed expense reports, and update the Advance database.
• Support effort to manage gifts and ensure accurate stewardship with colleagues.

Skills

Customer service

Writing ability

Microsoft Office

Excel

Data management

Communication skills

Education

College degree preferred

Tools

Advance donor database

Microsoft Word

SharePoint

Job description

Harvard University’s Central Administration seeks an experienced Development Assistant to provide essential administrative support to the Senior Director and Senior Associate Director within the University Development Office in Cambridge. You will liaise with donors, alumni, faculty, and Harvard colleagues and manage cross-functional tasks with confidentiality and tact.

The role emphasizes calendar management, travel logistics, correspondence drafting, and data handling in Advance and Excel to