Development Assistant

animalcenter; Rancho Santa Fe (CA); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

Paid medical insurance

Paid dental insurance

Discounts

Paid holidays

Vacation time

Participation in a 403b retirement plan

Job summary

Join the Helen Woodward Animal Center as a Development Assistant in Rancho Santa Fe, California. This full-time role includes providing crucial administrative support for various fundraising functions, processing donations, and maintaining donor records.

The ideal candidate will have a customer service or administrative support background with skills in Salesforce and Microsoft Office. Benefits include medical and dental insurance, 403b retirement plan, and more.

Qualifications

• Previous nonprofit experience preferred.
• Must be proficient with Microsoft Word and Excel.
• Ability to type 50+ WPM with exceptional accuracy.

Responsibilities

• Process incoming mail and donations for daily deposit.
• Respond to inquiries about giving programs and donations.
• Collaborate to maintain sponsorship records and event materials.

Skills

Customer service

Administrative support

Salesforce Database

Microsoft Word

Microsoft Excel

Attention to detail

Problem-solving

Confidentiality

Driving

Education

High School diploma

Some college preferred

Job description

Development Assistant

Full-Time (Monday-Friday). Occasional nights and weekends as required.

$25 an hour

Do you have a customer service or administrative support background and have an interest in pursuing a career in fundraising? Come join our team at the world renowned Helen Woodward Animal Center! The Development Assistant provides administrative support for all development functions.

Key Responsibilities:

• Pick up and process incoming mail and enter all donations for daily deposit, enter address changes and other donor/prospect information in Salesforce, produce acknowledgment letters for all monetary donations.
• Send reminders, update subscription information for recurring donations, respond to routine inquiries about various giving programs, donor benefits, and monetary donations, mail bequest information packets, memorial/honorary gift cards, invitations, and other materials to donors.
• Will staff annual special events and various donor recognition/cultivation programs, maintain and order general office supplies, collaborate with the Corporate Sponsorship Officer to maintain accurate sponsorship records, including pledges, event attendance, benefits fulfillment, and payment status.
• Provide administrative support to the Director of Special Events, including ordering sponsor and donor gift items, coordinating event seating assignments and table arrangements, preparing event materials, and provide assistance as needed on special projects.
• Participate in Center activities and events and complete other assignments as required.

What we are looking for:

• Previous nonprofit and Sales Force Database experience preferred.
• High School diploma required, some college preferred.
• Must be proficient with Microsoft Word and Excel with the ability to type 50+ WPM with exceptional accuracy.
• Exceptional attention to detail and organizational skills with superior proofreading and problem-solving skills, ability to maintain confidentiality relating to donor and departmental records.
• Ability to interface with donors, potential donors and fellow employees in a fast paced environment, often with multiple competing deadlines.
• Must be able to drive company vehicles. Current CA license and clean DMV record required.

As a full time employee you will be eligible for paid medical and dental insurance, group vision insurance, discounts, paid holidays, sick, vacation time and participation in a 403b retirement plan.

WORK CONDITIONS:

90% of this job is conducted indoors under normal office conditions and 10% outdoors. Helen Woodward Animal Center is a smoke-free environment. Smoking is not permitted in any HWAC building or vehicle.