Development and Grant Manager

catholiccharitiesdiocese; San Diego (CA); On-site; USD 71,000 - 78,000; Full time

Job summary

Catholic Charities Diocese of San Diego is seeking a Development and Grant Manager to oversee the full fundraising cycle, coordinating with program and finance teams to meet budgets and grant requirements. The role partners with the Director of Development and Chief Advancement Officer to ensure program sustainability through diverse grant initiatives.

The position requires strong grants management experience, excellent writing and editing, and the ability to navigate regulatory compliance while

Qualifications

• Experience with grant management in a nonprofit environment.
• Experience interfacing with a large, active team.
• Highly organized, analytical thinker with good judgment.
• Ability to adapt quickly to shifting priorities.
• High level of integrity and discretion in handling confidential information.
• Proficiency with Microsoft Office, grant-management software, and Adobe Acrobat Pro.
• Good judgment and timely communication.
• Prioritization and multitasking skills.
• Commitment to high quality with attention to detail.
• Effective collaboration across diverse functions.

Responsibilities

• Creating and managing the grants process, including workflow development and responsibility matrices, to support the grantmaking process.
• Overseeing the tracking and management of all grants, ensuring proper documentation, timely reporting, and successful fund utilization.
• Managing compliance and ensuring CCDSD follows federal, state, and grant‑specific regulations.
• Preparing proposals by researching, gathering internal and external data, drafting, and obtaining approvals from the CCDSD Leadership Team.
• Researching funding opportunities, identifying needs and opportunities, and attending strategy meetings.
• Ensuring proposal deadlines are met by setting priorities, target dates, and overseeing the drafting, editing, and submission of proposals.
• Creating reports on fundraising progress, grant outcomes, and donor engagement for leadership and stakeholders.
• Writing and editing executive summaries, conclusions, and organizational and program descriptions for private and public grants.
• Preparing presentations, including printing and digital materials, that effectively communicate proposal content.
• Maintaining proposal quality by creating and updating templates and support databases.
• Overseeing submission and reporting of all grant applications to ensure accuracy, timeliness, and compliance with funder expectations.
• Drafting grant materials and related reports for the CCDSD Leadership Team.
• Coordinating and engaging with the CCDSD Leadership Team on funding needs, opportunities, and processes.
• Collaborating with the Fiscal Team to enforce grant compliance standards, monitoring financial and programmatic obligations.
• Tracking grant applications, contacting funding sources about pending decisions, and updating status notes.
• Maintaining accurate and timely progress notes on grants, donors, and funders as part of the fundraising workflow.
• Representing CCDSD at funder meetings, site visits, and external engagements as needed.
• Managing projects, special assignments, and other duties as assigned.
• Managing in‑kind donations, including reporting and meeting with donors for delivery.
• Researching opportunities to expand the funding pipeline through the Wealth Management System.
• Managing and implementing the annual grant calendar.
• Assisting with annual appeals and related stories, including filming and editing.
• Representing Catholic Charities at events and networking opportunities.

Skills

Grant management

Nonprofit experience

Highly organized

Analytical thinking

Communication

Tools

Microsoft Office

Grant-management software

Adobe Acrobat Pro

Job description

Position Title

Development and Grant Manager

Department

Administration

Reports To

Director of Development

FLSA Status

Exempt

Time Commitment

Full‑time (40+ hours per week). Monday–Friday 8:00 am–5:00 pm. Occasional travel and some weekend & evening work.

Salary

$71,000–$78,000 per year

Position Description

The Development and Grant Manager oversees nearly every part of the fundraising process. The role involves planning and executing fundraising activities by coordinating with program and finance teams to stay within the annual budgets, supporting staff in researching opportunities, managing documents and deadlines, tracking program outcomes and deliverables, and more. In collaboration with the Director of Development and the Chief Advancement Officer, the Manager ensures that Catholic Charities Diocese of San Diego (CCDSD) programs and services remain fiscally sustainable through diverse procurement and grant initiatives.

Job Responsibilities Include

• Creating and managing the grants process, including workflow development and responsibility matrices, to support the grantmaking process.
• Overseeing the tracking and management of all grants, ensuring proper documentation, timely reporting, and successful fund utilization.
• Managing compliance and ensuring CCDSD follows federal, state, and grant‑specific regulations.
• Preparing proposals by researching, gathering internal and external data, drafting, and obtaining approvals from the CCDSD Leadership Team.
• Researching funding opportunities, identifying needs and opportunities, and attending strategy meetings.
• Ensuring proposal deadlines are met by setting priorities, target dates, and overseeing the drafting, editing, and submission of proposals.
• Creating reports on fundraising progress, grant outcomes, and donor engagement for leadership and stakeholders.
• Writing and editing executive summaries, conclusions, and organizational and program descriptions for private and public grants.
• Preparing presentations, including printing and digital materials, that effectively communicate proposal content.
• Maintaining proposal quality by creating and updating templates and support databases.
• Overseeing submission and reporting of all grant applications to ensure accuracy, timeliness, and compliance with funder expectations.
• Drafting grant materials and related reports for the CCDSD Leadership Team.
• Coordinating and engaging with the CCDSD Leadership Team on funding needs, opportunities, and processes.
• Collaborating with the Fiscal Team to enforce grant compliance standards, monitoring financial and programmatic obligations.
• Tracking grant applications, contacting funding sources about pending decisions, and updating status notes.
• Maintaining accurate and timely progress notes on grants, donors, and funders as part of the fundraising workflow.
• Representing CCDSD at funder meetings, site visits, and external engagements as needed.
• Managing projects, special assignments, and other duties as assigned.
• Managing in‑kind donations, including reporting and meeting with donors for delivery.
• Researching opportunities to expand the funding pipeline through the Wealth Management System.
• Managing and implementing the annual grant calendar.
• Assisting with annual appeals and related stories, including filming and editing.
• Representing Catholic Charities at events and networking opportunities.

Qualifications

• Experience with grant management in a fast‑paced environment; nonprofit experience is preferred.
• Experience interfacing with a large, active team.
• Highly organized, analytical thinker with good judgment.
• Ability to adapt quickly to shifting priorities.
• High level of integrity and discretion in handling confidential information.
• Proficiency with Microsoft Office, grant‑management software, and Adobe Acrobat Pro.
• Good judgment, quick independent decision‑making, and timely communication.
• Prioritization and multitasking skills.
• Steady performance when facing rapid changes.
• Passion for maintaining high quality with a critical eye for detail.
• Effective collaboration and influence across diverse functions at all levels.
• Very high standards of confidentiality on all CCDSD matters.
• Expert written and verbal communication skills, including meticulous writing and editing.
• Proactive problem‑solving approaches with strong decision‑making capability.
• Knowledge of donor agencies.

Certificates, Licenses, and Registrations

Valid California driver’s license and current automobile insurance. This position is subject to a background check.

Physical Demands

The physical demands described represent those required to successfully perform the essential functions of this job. The position requires remaining in a stationary position 50–75% of the time.

• Moving about inside the office to access filing cabinets and office machinery.
• Constant computer operation.
• Occasional lifting of up to 25 pounds (devices provided).

Reasonable accommodations may be made for individuals with disabilities.

Work Environment

Moderate noise level.

Equal Opportunity Statement

Catholic Charities Diocese of San Diego is a diverse, all‑inclusive service organization and employer. We do not discriminate against candidates on the basis of race, color, creed, national origin, religion, sex, gender, or gender reassignment status, age, sexual orientation, disability, pregnancy, marriage, or any other legally protected characteristic.