Development and Alumni Relations Administrative Specialist

University of Georgia; Athens (GA); On-site; USD 40,000 - 45,000; Full time

Job summary

The University of Georgia in Athens seeks an Development and Alumni Relations Administrative Specialist to provide executive-support and confidential administrative services to the Senior Director of Development and Alumni Relations. This role supports donor relations, major gifts programs, and events coordination.

You will manage calendars, travel, expense reports, communications, and collaborate with Dean’s Office, Marketing, Undergraduate Student Services, and other teams to ensure smooth

Qualifications

• Excellent written and verbal communication skills.
• Knowledge of UGA policies and procedures preferred.

Responsibilities

• Provide administrative support to the Senior Director.
• Manage communications with Development and Alumni Relations staff and external constituents when the Senior Director is traveling.
• Support large events and donor functions (e.g., galas, graduations, homecoming).
• Plan and execute team staff meetings; drive agendas and logistics.
• Coordinate travel arrangements and expense reports for the Senior Director.
• Maintain the Senior Director’s calendar and schedule; ensure confidentiality.

Skills

Written communication

Verbal communication

Policy knowledge

Job description

Development and Alumni Relations Administrative Specialist

Position Summary

The Development and Alumni Relations Administrative Specialist provides administrative support to the Terry College of Business Senior Director of Development and Alumni Relations. The Development and Alumni Relations Administrative Specialist is a critical component to the success of the Senior Director as well as to the success of the entire department.

Under the Senior Director’s leadership, the office of Development and Alumni Relations is responsible for building and coordinating connections with donors, alumni and friends to promote the Terry College of Business and its mission. The team is responsible for raising $20M+ annually in private gifts to support the University and Terry College Dean’s priorities. The Senior Director: (1) serves as the principal gifts officer for the Terry College; and (2) leads a team of 19 professionals in the planning and implementation of the Terry College’s: outreach and engagement of 70,000+ alumni, major giving and annual giving programs, and donor relations and stewardship efforts. Candidates will independently perform executive-support duties and operate in a fast-paced environment with multiple interruptions and high expectations.

This position involves attention to detail, excellent computer and writing skills, a positive/can-do attitude, and a friendly and calm demeanor. The position demonstrates initiative in assisting with other responsibilities and projects as needed to enhance the operations of the entire department of Development and Alumni Relations. This position is extremely confidential in nature, having access to confidential donor/alumni information, financial information, and employee/HR information.

Position Information

Classification Title Administrative Assistant II
FLSA Non-Exempt
FTE 1.00

Posting Details

• Posting Number S15970P
• Working Title Development and Alumni Relations Administrative Specialist
• Department Terry-Devel & Alumni Relations
• About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
• Posting Type External Retirement Plan TRS
• Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Typically, Monday through Friday 8:00 am – 5:00 pm
• Advertised Salary $40,000-$45,000 + commensurate with experience
• Posting Date 10/26/2026
• Open until filled Yes
• Closing Date Proposed Starting Date 12/01/2026
• Location of Vacancy Athens Area
• EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).
• USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
• Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom .

Skills and Abilities

Excellent written and verbal communication skills, knowledge of UGA policies and procedures preferred.

Physical Demands

Working in a normal office environment.

Security and Background Checks

Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Provide administrative support to the Senior Director
• Manage all communications with the Development and Alumni Relations staff and external constituents when the Senior Director is traveling/out of the office.
• Serve as secondary support for large events coordinated by the Development and Alumni Relations team. Examples include: gala, graduation, homecoming tailgate and other donor functions.
• Plan and implement team staff meetings – Drive agenda, handle logistics and prepare handouts for monthly Development Staff meeting.
• Work closely with other units and departments to ensure effective communication and collaboration with the Office of Development and Alumni Relations. This includes partnership with: the Dean’s Office, Office of Marketing and Communication, Undergraduate Student Services, UGA’s Development and Alumni Relations teams, etc.
• Prepare presentations for board meetings, donor events, and other internal and external meetings.
• Attend pertinent meetings on campus and externally as needed/in the Senior Director’s absence.
• Coordinate travel arrangements for the Senior Director; arrangements include: rental cars, hotels, shuttles, air travel, donor entertainment reservations, etc.
• Coordinate expense reports on behalf of the Senior Director.
• Ensure all aspects of the office of Development and Alumni Relations efforts adhere to UGA and UGA Foundation policies.
• Maintain and coordinate all aspects of the Senior Director’s calendar and schedule.

Percentage of time 45

Duties/Responsibilities

• Support Senior Director in the management of principal gift donors/prospects
• Responsible for all aspects of planning and logistics for Donor/Prospect Meetings (national in scope) including presentations, agendas, briefings, etc.
• Draft and send timely correspondence to principle gift donors/prospects and other external constituents on the Senior Director’s behalf; this involves thorough proofreading and writing skills. All correspondence should be confidential and professional.
• Maintain confidential files on all principal gift donors/prospects.
• Coordinate all aspects of high-level donor/prospect campus visits. Examples include: arranging parking, meetings, reserving conference rooms, etc.
• Prepare documents related to donor’s philanthropic commitments to the college.
• Draft initial donor fund agreement language and facilitate processing between the donor and the UGA Foundation.
• Facilitate gift processing.
• Send pledge reminders.
• Prepare appropriate documents for direct fund raising activities to include: planned gift trust agreements, history of giving, menu of opportunities and letters of commitment, etc.
• Assist in finalizing major and principal gifts to include multi-year pledge information and correct fund alignment.
• Manage donors/prospects meeting follow-up tasks – Enter contact reports and data associated with donor/prospect interactions into GAIL database.
• Enter gift plans in GAIL database to facilitate prospect management.
• Letters to donor/prospect (some draft presentation involved).
• Manage the Senior Director’s data, alerts and calendar reminders.
• Serve as host for occasional visitors to campus.
• Ensure UGA Foundation policies and criteria are upheld in all aspects of data management.

Percentage of time 45

Duties/Responsibilities

• Supervise student assistants employed in the Office of Development and Alumni Relations
• Responsible for supervision of student assistants (currently have 2).
• Coordinate and assign all projects for student assistants.
• Manage and approve students schedules and timesheets.

Percentage of time 10

Contact Information

• Recruitment Contact Name Natalie Glenn
• Recruitment Contact Email [e-mail]
• Recruitment Contact Phone

Posting Specific Questions

• How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource - Open Ended Question)

Applicant Documents

• Cover Letter
• Resume/CV
• List of References with Contact Information

Optional Documents