Alumni Relations Officer

Ugajobsearch; Kentucky; On-site; USD 36,000 - 44,000; Full time

Job summary

The University of Georgia in Athens seeks an Alumni Relations Officer to engage 70,000+ alumni and coordinate major events, including the annual Homecoming Tailgate. You'll lead outreach to MBA alumni, support student services, and work with the Terry College Development and Alumni Relations team.

Strong CRM and MS Office skills are required, with excellent planning and communications abilities. This is a full-time role with a starting salary around $40,000 plus commensurate experience, benefits

Qualifications

• Strong event-planning and coordination abilities.
• Experience using CRM systems.
• Proficiency with Microsoft Office Suite.
• Excellent organization and time management skills.
• Ability to collaborate with students and alumni.

Responsibilities

• Create opportunities for alumni engagement and student connections.
• Coordinate six annual alumni workshops and related prep work.
• Oversee Homecoming Tailgate logistics, budget, and contracts.
• Support MBA Alumni Lunch & Learn series and related events.
• Coordinate Young Alumni Board activities and student services collaboration.

Skills

Teamwork

Attention to detail

Time management

Prioritization

Independent work

Planning

Tools

Microsoft Office Suite

CRM software

Job description

Alumni Relations Officer

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15852P Working Title Alumni Relations Officer Department Terry-Devel & Alumni Relations About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Typically, Monday through Friday 8:00 am - 5:00 pm Advertised Salary $40,000 + commensurate with experience Posting Date 10/05/2026 Open until filled Yes Closing Date Proposed Starting Date 11/22/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( [e-mail] ). USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02 . Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom . Position Information Classification Title Event Planning Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent Preferred Qualifications Position Summary This incumbent will serve as an integral part of the Terry College Development & Alumni relations team to reach out and engage our more than 70,000 alumni. This employee will work specifically with MBA alumni and function largely as an event planner for strategic events and initiatives to benefit the college. A large portion of this position will be dedicated to alumni relations and outreach to our graduate population of alumni. This will include creating a strategy for this outreach and executing appropriately. In addition, this employee will oversee and coordinate all logistics relating to the annual Terry College Homecoming Tailgate - the largest externally facing event hosted by the College. This employee will also provide strategic coordination and administrative support for the Young Alumni Board’s Student Support Committee, fostering collaboration between alumni and student services to advance student engagement initiatives and programming. Supports committee operations, annual workshops, and other initiatives aligned with the college’s students and alumni engagement priorities. As a member of the Terry College Development and Alumni Relations team, this incumbent will be expected to attend bi-weekly staff meeting, monthly department meetings, and campus-wide division meetings.

Knowledge, Skills, Abilities and/or Competencies

• Proficient in Microsoft Office Suite - Excel, PowerPoint, and Word.
• Experience working with CRM software.
• Works well in team setting and independently.
• Attention to detail.
• Solution-based approach to handling daily tasks.
• High-level of organizational skills.
• Time management skills.
• Ability to prioritize tasks and meet deadlines.

• Sit and stand for long periods of time.
• Move chairs and tables for event setup and move boxes up to 10 lbs.
• Driving as needed to perform job duties.

Duties/Responsibilities

Create opportunities for alumni engagement and student connections and serve as liaison with Undergraduate Student Services team.

• Coordinate six annual alumni workshops
  • Coordinate prep calls with selected speakers
  • Gather headshots and bios for event promotion
  • Serve as alumni point of contact for day of (parking, logistics, etc.)
  • Enter activity into GAIL and send thank you notes to alumni who participate
• Partner on Back to Business event
  • Secure alumni to participate in the event
  • Coordinate with USS on printed materials and give-a-ways
  • Staff event
• Coordinate Terry Talks series
  • Work with USS to identify event dates and times
  • Coordinate with Development Team to secure speakers
  • Liaise with alumni speakers on logistics and timing
• Liaise with student support committee on YAB
  • Schedule and participate in monthly Student Support Committee calls
  • Assist the committee in selecting panelists for six annual alumni workshops
  • Partner with the Undergraduate Student Services Office to relay strategic initiatives and alumni/student engagement opportunities to members of the committee.
  • Support day to day committee workings and all other committee initiatives

Percentage of time 25

Duties/Responsibilities

Coordinate all logistics for annual Terry College Homecoming Tailgate - this includes:

• Design promotional materials to be used on website, social, etc.
• Manage GAIL event registration, invitations, website content, etc.
• Vendor management for printed invitation, catering, entertainment, facilities, signage, décor, football tickets, etc. by securing contracts and supplies.
• Oversee budget estimates and actual expenditures for program activities supported by Foundation accounts and state accounts, complying with regulations and policies.

Percentage of time 25

Duties/Responsibilities

Coordinate Various Alumni Events – Young Alumni Events, Department Events, Affinity Group Events, etc. this may include:

• Coordinating vendor services, calendar entries, registration links, creating and sending invitations, creating slides, etc. Ex: Alumni Information Session, Alumni Awards & Gala, Alumni receptions, Young Alumni events, etc.
• Technical support including A/V and IT set-up.
• Provide support to Director of Alumni Relations for alumni board and young alumni board committees and subcommittees.
• Alumni Awards & Gala
  • Coordinate all Gala vendors including floral, rentals, decor, outsider catering, entertainment, etc. This includes scheduling, site visits, parking, set-up and breakdown, billing, etc. ( NEW )
  • Assist with Gala Auction website preparation by writing item descriptions, taking photos of items, preparing auction websites, etc.

Percentage of time 20

Duties/Responsibilities

Assist efforts for Graduate Alumni Relations – develop strategy to include:

• Coordinate MBA Alumni Lunch & Learn Series
  • Manage logistics including event space, catering, and parking needs.
  • Prepare email and promotional materials for event
  • Create registration in GAIL
  • Prepare speakers for their portion of the program.
  • Work with MBA Departments to collaborate efforts.

Percentage of time 20

Duties/Responsibilities

Co-Lead Student Philanthropy Council

• Coordinate application process and candidate interviews
• Create curriculum for monthly meetings and invite guest speakers
• Coordinate team building activities for Council members

Percentage of time 10

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Christine Smith Recruitment Contact Email [e-mail] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this vacant position?(UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource)

  (Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents