Development Administrative Assistant – Major Gifts

Carleton College; Northfield (MN); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

403(b) plan

Health insurance

Paid time off

Holidays

Job summary

Carleton College's Development Office invites applications for an Administrative Assistant in Development. This full-time role supports Major Gifts, Stewardship, and Planned Giving with a focus on accuracy, confidentiality, and donor engagement.

You will handle administrative tasks, schedule travel, draft letters, process expenses, and assist events. Strong Microsoft Office skills, CRM experience, and outstanding customer service are required.

Qualifications

• High school diploma or GED or equivalent.
• Up to three years of full-time professional related office experience in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) including advanced word-processing, spreadsheets, and databases.
• Proficiency with Zoom, Dropbox, and Google Suite.
• Experience with CRM systems.
• Strong writing and proofreading skills; ability to maintain confidentiality.
• Customer service mindset and ability to communicate diplomatically.

Responsibilities

• Providing administrative support for the Director of Major Gifts and Development Officers.
• Assisting staff travel planning, preparing pre-trip memos and itineraries, and handling last-minute changes.
• Drafting routine correspondence, typing, proofreading, and processing travel expense reports.
• Responding to donor inquiries and safeguarding confidential donor information.
• Supporting special projects and events, including mailings for invitations, RSVPs, and nametags.
• Providing support for the Stewardship office and Planned Giving projects as needed.
• General office support and calendar maintenance.

Skills

MS Office

Zoom

CRM experience

Writing skills

Customer service

Data management

Independent work

Education

High school diploma or GED

Post-secondary education

Tools

CRM systems

Google Suite

Job description

Carleton College's Development Office invites applications for an Administrative Assistant in Development. This full-time role supports Major Gifts, Stewardship, and Planned Giving with a focus on accuracy, confidentiality, and donor engagement.

You will handle administrative tasks, schedule travel, draft letters, process expenses, and assist events. Strong Microsoft Office skills, CRM experience, and outstanding customer service are required.