Detail-Oriented Procurement & Contracts Admin I

County of San Mateo; San Mateo (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

County of San Mateo is seeking an Administrative Assistant I to support the Sheriff's Office procurement and contract administration. The role focuses on clerical and administrative tasks, contract tracking, and document processing within the OFAS system.

The ideal candidate has strong MS Office skills, public-sector procurement exposure, and the ability to interpret policies and communicate requirements clearly with staff, vendors, and agencies.

Qualifications

• Degree or 4 years of responsible admin/clerical experience with bookkeeping duties.
• Public-sector procurement knowledge and policy familiarity preferred.
• Ability to interpret policies and communicate requirements clearly.
• Experience tracking contract milestones and maintaining records.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the Contracts Unit.
• Assist with contract and procurement activities.
• Track contract expirations, renewals, and insurance requirements.
• Process documents for contract review and execution.
• Enter and maintain contracts in OFAS; process encumbrance changes.
• Prepare contract status reports and logs.
• Answer inquiries on contract policy and procedure.
• Engage with staff, vendors, and external agencies as needed.
• Perform related duties as assigned.

Skills

MS Office proficiency

Database management

Organizational skills

Attention to detail

Written and verbal communication

Public-sector procurement experience

Policy interpretation

Vendor relations

OpenGov experience

OFAS experience

ServiceNow experience

Education

Bachelor's degree in Public Administration/Accounting/Political Science/Business Administration or related field

Tools

OpenGov

OFAS

ServiceNow

Microsoft Office

Job description

County of San Mateo is seeking an Administrative Assistant I to support the Sheriff's Office procurement and contract administration. The role focuses on clerical and administrative tasks, contract tracking, and document processing within the OFAS system.

The ideal candidate has strong MS Office skills, public-sector procurement exposure, and the ability to interpret policies and communicate requirements clearly with staff, vendors, and agencies.