Detail‑Oriented Prison Payroll & Admin Specialist

County of Chester; West Chester (Chester County); On-site; USD 40,000 - 56,000; Full time

Job summary

County of Chester seeks an organized administrative support person to assist with prison payroll for approximately 300 employees. You will back up bi-weekly payroll processing, maintain schedules, and support clerical tasks in INOVA and MS Office.

The role requires detail orientation, 1+ year office experience, and strong typing. Excellent communication and teamwork are essential; confidentiality is required.

Qualifications

• High School Diploma or GED required.
• Minimum one year of general office experience.
• Intermediate PC skills and familiarity with software packages.
• Excellent verbal and written communication.
• Strong typing (minimum 50 wpm).
• Ability to work as part of a team and maintain confidentiality.

Responsibilities

• Provide back‑up payroll support for ~300 employees; coordinate with Payroll Administrator.
• Maintain master schedule and update employee records in INOVA and Excel.
• Process leave requests, vacations, and overtime; document on master schedule.
• Manage vacation sign ups, calendar, and overtime database entries.
• Handle clerical tasks: reception, phones, copying, filing, data entry.
• Update shift badge reports and maintain various databases/spreadsheets.
• Assist with transfer forms and daily call offs; perform special projects as needed.

Skills

Detail oriented

Strong computer skills

Excellent verbal and written skills

Strong typing

Customer service

Team player

Flexibility

Education

High School Diploma or GED

Associate’s degree in Office Administration or related (preferred)

Tools

INOVA

Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)

PeopleSoft Financial/HR (or ability to learn)

Job description

County of Chester seeks an organized administrative support person to assist with prison payroll for approximately 300 employees. You will back up bi-weekly payroll processing, maintain schedules, and support clerical tasks in INOVA and MS Office.

The role requires detail orientation, 1+ year office experience, and strong typing. Excellent communication and teamwork are essential; confidentiality is required.