Detail-Focused Billing & Accounts Coordinator

Home Instead; Minot (ND); On-site; USD 52,000 - 68,000; Full time

Job summary

Home Instead in Minot, ND is seeking an Accounting Coordinator to manage billing operations with accuracy, discretion, and consistency. This role emphasizes reviewing shifts for billing, ensuring correct rates for VA/state clients, processing payments, and maintaining confidential financial records.

The position requires proficiency in Excel and QuickBooks, with responsibility for accounts receivable, on-call rotations, and collaboration with the team to ensure timely invoicing and reporting.

Qualifications

• Minimum 3 years of accounting, billing, finance, or numbers-driven administrative experience.
• Proficient in Excel and comfortable with data and reports.
• Experience with VA, State, or third-party billing preferred.
• Experience with QuickBooks is a plus.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Review, verify, and finalize completed shifts for billing purposes.
• Ensure accurate billing rates and service authorizations for VA and State clients.
• Identify, research, and resolve billing discrepancies.
• Prepare and submit client invoices according to established billing schedules.
• Process ACH and credit card payments; deposit and record physical checks.
• Monitor accounts receivable and follow up on outstanding balances.
• Maintain accurate, organized billing records and documentation.
• Submit required billing information to state programs and third-party payers.
• Respond to client and payer billing inquiries in a professional and timely manner.
• Utilize Excel regularly for tracking, reconciliation, and reporting.
• Potentially assist with bookkeeping tasks in QuickBooks.
• Handle sensitive financial and client information with strict confidentiality.
• Follow company policies while maintaining clear communication with the team.
• Field new client inquiries and enter information into internal systems.
• Answer incoming calls professionally and knowledgeably.
• Recognize and communicate opportunities to increase service hours when appropriate.
• Participate in a scheduled on-call rotation, which may include evenings, weekends, or holidays, to assist with urgent office or billing-related needs.
• Provide reports to supervisors and participate in ongoing professional development.

Skills

Excel proficiency

Attention to detail

Discretion with confidential info

Accounts receivable

Tools

Excel

QuickBooks

Job description

Home Instead in Minot, ND is seeking an Accounting Coordinator to manage billing operations with accuracy, discretion, and consistency. This role emphasizes reviewing shifts for billing, ensuring correct rates for VA/state clients, processing payments, and maintaining confidential financial records.

The position requires proficiency in Excel and QuickBooks, with responsibility for accounts receivable, on-call rotations, and collaboration with the team to ensure timely invoicing and reporting.