Destination Support Specialist - Africa

Ultimate Jet Vacations; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Ultimate Jet Vacations is seeking a Destination Support Specialist for Africa itineraries. This role ensures operational accuracy, verifies pricing, and coordinates bookings to bring luxury itineraries to life behind the scenes.

You will maintain supplier communications, update internal systems, and support Destination Specialists with revisions, open requests, and post-travel follow-up to uphold our five-star service standards.

Qualifications

• Background in the hospitality or travel industry with familiarity with Africa as a destination for luxury travelers.
• Highly detail-oriented with strong organizational and documentation skills.
• Comfortable behind the scenes in an operational support role while collaborating closely with sales teams.
• Ability to handle multiple itineraries and operational tasks while maintaining high levels of accuracy.
• Experience working with Destination Management Companies (DMCs) and supplier communications preferred.
• Familiarity with Wetu or similar itinerary-building platforms is a plus.

Responsibilities

• Itinerary & Proposal Support: Convert supplier quotations into client-ready proposals; Verify rack rates and contracted supplier rates to ensure accurate pricing; Assist with requotes and itinerary updates within Wetu; Support Destination Specialists with revisions and updates as proposals evolve; Assist Travel Coordinators with quoting additional services or trip enhancements.

Skills

Attention to detail

Hospitality/travel knowledge

Organizational skills

Communication with teams

Multitasking

DMC relationships

Tools

Wetu

Job description

Who is UJV?

Planning and managing a 5-star vacation from scratch requires expertise, cleverness, and a genuine passion for detail. That's what UJV is all about. UJV is a service-driven team of experts that work behind the scenes, engineering luxury travel experiences for advisors globally, so they can grow their business and fully satisfy their exclusive clients.

We are the luxury travel advisor’s right hand. How?

• UJV is a team of travel experts that advises and supports luxury travel advisors worldwide.

• We work behind the scenes as allies of top luxury travel advisors, to offer a 5 Star experience for their clients.

• We offer travel advisors the knowledge and tools needed to grow their business and better serve their exclusive clients.

• We offer an experience-centered service based on passion, expertise, integrity

• and attention to detail.

• We are willing to do the hard work in order to see our clients shine.

Role Mission

The Africa Destination Support Specialist ensures the operational accuracy and seamless execution of our Africa itineraries. This role supports Destination Specialists by owning the behind-the-scenes details that bring each itinerary to life, from verifying supplier pricing and maintaining accurate proposals to coordinating bookings and keeping internal systems organized.

By maintaining precision across proposals, bookings, and documentation, this role helps uphold the high standards expected of our luxury travel experiences. The Destination Support Specialist also contributes to maintaining destination knowledge resources and operational systems that support both our internal teams and our clients.

Key Responsibilities

Itinerary & Proposal Support

Support the creation and refinement of client proposals by ensuring pricing accuracy and itinerary clarity.

• Convert supplier quotations into client-ready proposals

• Verify rack rates and contracted supplier rates to ensure accurate pricing

• Assist with requotes and itinerary updates within Wetu

• Support Destination Specialists with revisions and updates as proposals evolve

• Assist Travel Coordinators with quoting additional services or trip enhancements

Booking & Operational Coordination

Ensure bookings and internal records are properly documented and maintained from confirmation through departure.

• Search for availability across hotels, services, and flights

• Load confirmed bookings into internal reservation systems

• Verify that invoices accurately reflect all booked services

• Maintain organized documentation for each reservation to support operations and accounting

Communication Touchpoints

Assist with key communication touchpoints and post-travel follow-up.

• Draft and support responses to client and travel advisor inquiries, working under the direction of Destination Specialists

• Follow up on open requests, supplier confirmations, and additional service inquiries

• Draft pre-travel confirmation emails

• Participate in 30-day pre-departure calls with travelers when needed

• Document post-trip feedback and updates for internal teams

Knowledge Base & Destination Information

Help maintain the accuracy and usefulness of internal destination resources.

• Update internal knowledge base materials including tipping guides, spa menus, and activity information

• Monitor and update destination entry requirements and travel regulations

• Support updates to internal AI data to improve communication accuracy

Team Collaboration

Serve as a reliable operational partner to the Destination Specialists and broader reservations team.

• Act as a backup resource for Destination Specialists when needed

• Support simpler itinerary requests and operational tasks under the direction of Destination Specialists

• Contribute to maintaining the high standards expected of our luxury travel experiences

Qualifications

• Background in the hospitality or travel industry, with strong familiarity with Africa as a destination for luxury travelers

• Highly detail-oriented with strong organizational and documentation skills

• Comfortable working behind the scenes in an operational support role while collaborating closely with sales teams

• Ability to handle multiple itineraries and operational tasks while maintaining high levels of accuracy

• Experience working with Destination Management Companies (DMCs) and supplier communications preferred

• Familiarity with Wetu or similar itinerary-building platforms is a plus