Design Studio Operations Coordinator

Falkbuilt; Saint Charles (MO); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Falkbuilt is seeking an Administrative Coordinator to support our design services team in a part-time capacity. The role focuses on keeping the studio running smoothly by managing day-to-day operations, coordinating team tasks and workflows, handling billing and financial administration, and maintaining studio supplies and resources.

The ideal candidate is highly organized, proactive, detail-oriented, reliable, and comfortable working in a creative, fast-paced environment.

Qualifications

• Proven experience in an administrative, office coordinator, or operations support role.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent attention to detail and accuracy, particularly with billing, numbers, and record-keeping.
• Proficiency with standard office tools (Microsoft Office) and comfort learning new technology.
• Clear written and verbal communication skills.
• Ability to work independently while collaborating effectively with a design team.
• Discretion and professionalism when handling financial and client-related information.

Responsibilities

• Coordinate project tasks across the design team using Echo task management tools.
• Support Design Leads in resource allocation and workload balance by maintaining clear visibility of team project tasks.
• Schedule internal meetings and studio activities; prepare agendas and follow up on action items.
• Maintain organized digital filing systems for team processes, project files, contracts, and correspondence.
• Act as a central point of contact for internal team logistics and day-to-day operational needs.

Skills

Organizational skills

Multitasking

Attention to detail

Written and verbal communication

Independent work

Discretion

Tools

Microsoft Office

Job description

Falkbuilt is seeking an Administrative Coordinator to support our design services team in a part-time capacity. The role focuses on keeping the studio running smoothly by managing day-to-day operations, coordinating team tasks and workflows, handling billing and financial administration, and maintaining studio supplies and resources.

The ideal candidate is highly organized, proactive, detail-oriented, reliable, and comfortable working in a creative, fast-paced environment.