Design Operations Admin & Scheduling Specialist

Cityscapes Plant Care Inc; Boston (MA); On-site; USD 33,000 - 36,000; Full time

Job summary

Cityscapes Plant Care Inc. is seeking an Administrative Assistant to support the Design department and daily operations in a warehouse setting. The role involves scheduling, recordkeeping, PO processing, and cross-department communication.

The ideal candidate will have strong organizational skills, detail orientation, and the ability to handle multiple tasks in a fast-paced environment, with independent and collaborative work capabilities.

Qualifications

• Experience as an administrative assistant or similar role is preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office; Access or scheduling software is a plus.
• Ability to manage competing priorities and meet deadlines.
• Clear written and verbal communication; independent work style.

Responsibilities

• Create, update, and manage weekly schedules for design and delivery teams.
• Support data migration to a new scheduling software platform with accuracy.
• Maintain client records, process changes, and verify information.
• Review work orders and forms with Sales to resolve discrepancies.
• Respond to internal inquiries about scheduling and operations.
• Prepare and process purchase orders with accuracy.
• Track and maintain departmental purchasing records and costs.
• Identify issues and communicate questions to the team.
• Assist with receiving shipments and organize workspaces as needed.
• Support projects and events and other operational needs.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Independent and proactive

Team collaboration

Multi-priority management

Problem solving

Willingness to assist physically

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Access

Scheduling software

Job description

Cityscapes Plant Care Inc. is seeking an Administrative Assistant to support the Design department and daily operations in a warehouse setting. The role involves scheduling, recordkeeping, PO processing, and cross-department communication.

The ideal candidate will have strong organizational skills, detail orientation, and the ability to handle multiple tasks in a fast-paced environment, with independent and collaborative work capabilities.