Design Intern

Alice and Olivia; New York (NY); On-site; USD 21,000 - 30,000; Part time

Job summary

Alice and Olivia in New York seeks a Design Intern to support the design office with clerical and administrative tasks that keep daily operations running smoothly.

You will help with samples, sketches, meeting prep, and coordinating photoshoots, while handling routine admin like mail, shipping, scanning, and document distribution.

The role requires organization, detail orientation, and a proactive, collaborative attitude to assist the Design team across collections.

Qualifications

• Experience in fashion; design, product development or marketing.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Self-starter who can work independently.
• Proficient in Microsoft Office.

Responsibilities

• Provide design-related support for samples and sketches.
• Assist in meeting prep by organizing materials.
• Assist with coordination and management of photoshoot logistics.
• Provide general administrative support including processing mail, shipping, organizing, scanning, and distributing documents.
• Coordinate daily distribution of sketches for approval and track sample status.
• Prepare for meetings and organize designs, fabrics, prints and samples.
• Print out and organize line sheets (product information) each week.

Skills

Highly organized

Attention to detail

Communication skills

Ability to prioritize

Independent work style

Fashion experience

Tools

Microsoft Office Suite

Job description

POSITION SUMMARY

The Design Intern will engage in a variety of clerical and administrative duties and tasks to provide day-to-day operational support for our design office as well as our Design department.

ROLE PRIORITIES:

• Provide design-related support for samples and sketches.
• Assist in preparation for meetings including compiling and organizing materials.
• Assist with the coordination and management of photoshoot logistics.
• Provide general administrative support including processing mail, shipping packages, organizing, scanning, and distributing documents.

KEY RESPONSIBITIES

Design Operations Administrative Tasks

• Assemble print boards, print rings, printed fabric strike offs and organize on to rings or boards.
• Organize fabric headers, rings, and binders. Assist with fabric samples headers, taking notes and shipping.
• Coordinate with Design team on the daily distribution of sketches for approval.
• Receive and track garment and fabric quality samples and organizing these samples for meetings.
• Receive and track collection lines. Set up system to track feedback and action items.
• Working with production sample coordinator and myself to send out Stacey’s TOPS when available.
• Work with Design team to prepare for meetings including the collection and organization of designs, fabrics, prints and samples.
• Print out and organize line sheets (product information) each week.

General Administrative Support

• Open and distribute mail/packages, process returns.
• Organize and scan documents.
• Prepare for meetings; print, collate and distribute materials in advance.
• Organizing department samples.
• Other administrative tasks as needed.

ESSENTIAL SKILLS, EXPIRIENCE, AND EDUCATION REQUIREMENTS:

• Experience in fashion; design, product development or marketing.
• Highly organized; excellent attention to detail, ability to prioritize responsibilities, work under tight deadlines and manage multiple tasks simultaneously.
• An excellent communicator; strong written, verbal and listening skills. Can understand and follow directions.
• Strong interpersonal skills with a positive, collaborative style.
• A resourceful self-starter who can work independently.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the job responsibilities may change at any time as necessitated by business demands.