Design and Construction Cost Engineer

Albert Einstein College of Medicine; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

Albert Einstein College of Medicine is seeking a Financial Manager to support capital projects in New York, focusing on budget oversight, contract administration, and data management. You will reconcile costs, forecast capital plans, process requisitions, and ensure timely payments, while coordinating with procurement, facilities, and project teams.

The role requires strong Excel skills, Procore experience, and meticulous documentation, with a drive to improve financial reporting and compliance

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
• 3 years of relevant experience in financial analysis, budget management, or construction project administration.
• Experience with Procore is HIGHLY preferred.
• Advanced proficiency in Microsoft Office with emphasis on Excel, including pivot tables, formulas, and financial modeling.
• Strong experience in contract management, invoice reconciliation, and procurement processes.
• Excellent organizational, written, and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Knowledge of capital planning, construction budgets, and financial reporting is a plus.
• Must be knowledgeable in AIA documents
• Must have experience using ProCore and Excel reconciliations (V-Lookup)
• Must have experience in the construction management process
• Experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Responsibilities

• Maintain budget tracking for capital and renovation projects with accurate cost reconciliation.
• Analyze budget variances (budget vs. actual) to ensure financial compliance.
• Process requisitions, POs, and invoices and ensure timely payments.
• Support capital budget forecasting and annual/mid-year planning.
• Assist in developing and updating the 20-year Capital Plan (~$80M).
• Prepare cash flow analyses and monitor actuals across projects.
• Prepare, track, and manage contracts, POs, change orders, and reports.
• Coordinate with vendors and procurement for seamless project execution.
• Maintain contract documentation, amendments, approvals, and financial reports.
• Assist in meeting minutes, action items, and project status reports; arrange team meetings.
• Track project milestones; prepare bid packages for new projects.
• Support transition to Procore; enable data migration and cross-system reporting.

Skills

Budgeting

Procore

Excel

Contract management

Financial reporting

Communication

Project coordination

Education

Bachelor’s degree in Finance/Accounting/Construction Management

Tools

Banner

MicroMain

CMS

Procore

Job description

POSITION RESPONSIBILITIES

Financial Management & Budget Oversight

• Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs.
• Conduct budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
• Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
• Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
• Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
• Prepare cash flow Analysis for all projects and track actuals accordingly.

Project & Contract Administration

• Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
• Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
• Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
• Assist in writing and managing meeting minutes, action items, and project status reports.
• Assist in arranging meetings for the project teams.
• Tracking project milestones.
• Assist in preparing bid packages for new projects

System Transition & Data Management

• Support the transition to new Project Management Software (Procore), ensuring smooth financial data migration.
• Leverage new software to streamline financial processes and reporting.
• Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

• Monitor and process change orders, ensuring accurate financial tracking and compliance.
• Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
• Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

QUALIFICATIONS

• Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
• 3 years of relevant experience in financial analysis, budget management, or construction project administration.
• Experience with Project Management Software (Procore) is HIGHLY preferred.
• Advanced proficiency in Microsoft Office with an emphasis on Microsoft Excel, including pivot tables, formulas, and financial modeling.
• Strong experience in contract management, invoice reconciliation, and procurement processes.
• Excellent organizational, written, and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Knowledge of capital planning, construction budgets, and financial reporting is a plus.
• Must be knowledgeable in AIA documents
• Must have experience using ProCore
• Must have experience in using Excel for reconciliations (ie. V-Lookup)
• Must have experience in the construction management process
• Highly recommended experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Minimum Salary Range

USD $80,000.00/Yr.

Maximum Salary Range

USD $90,000.00/Yr.

ABOUT US

This position will support the design and construction team consisting of a director, 1-2 project managers and a design team. This role partners closely with the facilities department; procurement department; budget/finance dept and all other colleagues necessary for collaboration and teamwork. This position must have strong computer skills with an emphasis on knowledge in Procore (project management software) and Microsoft Office Suite. The position plays a key role in a successful construction project in keeping the project management software updated; assisting in all aspects of finanical and data management; contract administration and overall project organization.