Dermatology Pathology Transcriptionist – Clinical Records

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 36,000 - 42,000; Full time

Job summary

Penn Medicine is seeking a full-time transcription/clerical specialist in the Dermatology Pathology department located at 3400 Spruce Street, Philadelphia, PA. You will transcribe, code, type, and input dictations and demographics, and support physician communications and reporting workflows.

The role requires a high school diploma and 1+ years of advanced clerical/secretarial experience in an office setting.

Qualifications

• Transcribes, codes, types, and/or inputs dictations and demographics.
• Contacts physician's office concerning patient diagnoses.
• Answers the telephone, handles direct patient and physician’s requests, and responds to written correspondence from patients, insurance carriers, and/or physician’s offices.
• Independently resolves issues when necessary.
• Performs other duties in area of responsibility as assigned.

Responsibilities

• Transcribes, codes, types, and/or inputs dictations and demographics.
• Transcribes and prioritizes dictations and complicated pathology consultation reports.
• Produces final copy as required.
• Responsible for filing and retrieving reports and/or slides.
• Deliver slides to in-house physicians.
• Maintains records and generates reports (i.e., problem billing cases for proper identification/follow-up).
• Breakdown and mail/fax reports to appropriate physicians, clinicians, and/or organizations (i.e., Quest).
• Records faxing of this same subset of reports.
• Gives verbal (phone) Pathology Reports to physicians.
• Researches pending and incomplete cases.
• Generates and/or reviews reports and slides to be sent to outside physicians, makes corrections as necessary, and collates to mail.
• Contact the physician’s office concerning patient diagnoses.
• Answers the telephone, handles direct patient and physician’s requests, and responds to written correspondence from patients, insurance carriers, and/or physician’s offices.
• Independently resolves issues when necessary.
• Performs other duties in area of responsibility as assigned.
• Follows directives and completes other duties assigned by supervisors, managers, and physicians. Inform the supervisor of problem cases. Inform coworkers or supervisors of anything that is pending on your desk.
• Serves as backup to the sign-out clerk and special stain clerk.
• Serves as backup to call center clerks
• If requested, assists physicians with transcribing diagnoses onto protocols, pulls old slides and reports at the request of the staff physician, and orders recut and special stains from the laboratory.
• Pulls slides and reports as requested.
• Completes work within assigned and/or communicated time frames.
• Ensures effective utilization of materials, staff, and financial resources. Utilizes all available tools and resources.

Skills

Transcription

Dictation input

Clerical skills

Education

H.S. Diploma/GED

1+ years Advanced clerical/secretarial experience in an office setting and experience in a position performing related duties

Job description

Penn Medicine is seeking a full-time transcription/clerical specialist in the Dermatology Pathology department located at 3400 Spruce Street, Philadelphia, PA. You will transcribe, code, type, and input dictations and demographics, and support physician communications and reporting workflows.

The role requires a high school diploma and 1+ years of advanced clerical/secretarial experience in an office setting.