Deputy Managing Director, CIE
Illinois Public Health Institute
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Benefits offered by this job
Job summary
Illinois Public Health Institute in Chicago is seeking a Deputy Managing Director to provide operational leadership for the Chicago Regionwide Community Information Exchange (CIE). You will oversee internal operations, coordinate priorities, support executive decision-making, and move strategic initiatives from planning through implementation.
You will work with the Managing Director of the CIE, coordinating across departments, vendors, finance, legal, HR, communications, and technology while
Qualifications
- A master’s degree in business, healthcare administration, public health, social services, social sciences research, or related area is required (or equivalent of 7 years of Public Health related experience).
- Five or more years of progressively responsible operational leadership experience.
- Experience supporting executive leadership and managing organizational operations.
- Experience coordinating contracts, procurement, consultant management, budgets, and cross‑functional initiatives.
- Demonstrated success supervising staff and leading multidisciplinary teams.
- Exceptional organizational, communication, facilitation, and problem‑solving skills.
- Previous supervisory experience is required.
- Expert understanding of Microsoft programs including Excel, Word, PowerPoint, Teams, Outlook.
- Expert understanding of Zoom, Asana, and other project management or organizing apps.
Responsibilities
- Lead day‑to‑day organizational operations in partnership with the Managing Director.
- Translate strategic priorities into operational work plans, timelines, and implementation activities.
- Monitor organizational priorities, identify operational risks, and recommend solutions.
- Improve internal workflows, operating procedures, and organizational effectiveness.
- Coordinate executive priorities across departments, consultants, vendors, and partner organizations.
- Prepare executive briefings, recommendations, decision support materials, and implementation plans.
- Support governance activities, Board meetings, leadership meetings, and executive planning.
- Ensure executive decisions are effectively communicated and operationalized.
- Provide executive oversight for the program’s functional leaders.
- Coordinate programmatic priorities across Community Engagement, Partner Success, Strategic Engagement, Privacy & Security, Training & Education, Technical Operations, and Operations.
- Ensure functional strategies remain aligned with the CIE's strategic direction.
- Facilitate cross‑functional collaboration and programmatic decision‑making.
- Remove operational barriers that affect execution across functional areas.
- Monitor programmatic performance and recommend operational improvements.
- Coordinate CIE programmatic work across Finance, Legal, Human Resources, Communications, Technology, Operations, and Program Implementation teams.
- Ensure programmatic initiatives remain aligned across multiple workstreams.
- Facilitate communication, collaboration, and accountability throughout the CIE program.
- Resolve operational barriers that affect CIE program implementation.
- Coordinate consultant contracts, scopes of work, amendments, procurement activities, and vendor relationships.
- Support budget planning, resource allocation, staffing coordination, and operational forecasting.
- Monitor implementation milestones, consultant deliverables, and programmatic commitments.
- Coordinate operational activities required to support grants, funding, and sustainability initiatives.
- Supervise assigned staff and provide coaching, mentoring, and performance management.
- Establish operational priorities and monitor programmatic performance.
- Foster accountability, collaboration, and continuous improvement across teams.
- Build programmatic capacity by developing systems that support efficient operations.
- Seeks and applies constructive feedback from team members and supervisors to continuously improve work quality and enhance collaboration.
- Manages admin tasks related to employee supervision in the program.
- Oversee multiple programs, projects, and/or budgets, ensuring alignment with organizational priorities.
- Other duties as assigned.
Skills
Education
Tools
Job description
About the Organization At IPHI, we collaborate to advance health justice through equitable policy, systems and institutional change. We bring together healthcare providers, public health agencies, community-based organizations, government entities, and other stakeholders to address complex public health challenges and improve access to services and resources.
Our work is carried out through a range of activities, including facilitating cross-sector collaboration, providing training and technical assistance, supporting organizational and system improvement efforts, engaging community partners, sharing information and best practices, and advocating for policy and systems level changes to improve health outcomes. We work alongside our partners to develop practical, sustainable solutions that respond to the needs of the communities they serve.
We are seeking individuals who are committed to improving public health, strengthening communities, and working collaboratively across organizations and disciplines. If you are passionate about systems change, partnership, continuous improvement, and making a meaningful impact through your work, we encourage you to explore opportunities to join our team.
Please visit www.iphionline.org for more information about IPHI.
The Deputy Managing Director provides operational leadership for the Chicago Regionwide Community Information Exchange (CIE) by overseeing internal operations, coordinating organizational priorities, supporting executive decision-making, and ensuring strategic initiatives move efficiently from planning through implementation.
Working closely with the Managing Director of the CIE, this position coordinates work across internal departments, consultants, vendors, finance, legal, contracts, human resources, communications, and technology functions while supporting organizational planning, budget coordination, procurement, staffing, governance activities, and implementation.
The Deputy Managing Director serves as the CIE program’s operational integrator, ensuring that priorities remain aligned, decisions are operationalized, risks are proactively managed, and organizational resources are effectively coordinated to support the CIE program’s continued growth.
This position is full‑time, exempt, and reports to the Managing Director, CIE. IPHI’s standard work week is 37.5 hours.
- Lead day‑to‑day organizational operations in partnership with the Managing Director.
- Translate strategic priorities into operational work plans, timelines, and implementation activities.
- Monitor organizational priorities, identify operational risks, and recommend solutions.
- Improve internal workflows, operating procedures, and organizational effectiveness.
- Coordinate executive priorities across departments, consultants, vendors, and partner organizations.
- Prepare executive briefings, recommendations, decision support materials, and implementation plans.
- Support governance activities, Board meetings, leadership meetings, and executive planning.
- Ensure executive decisions are effectively communicated and operationalized.
- Provide executive oversight for the program’s functional leaders.
- Coordinate programmatic priorities across Community Engagement, Partner Success, Strategic Engagement, Privacy & Security, Training & Education, Technical Operations, and Operations.
- Ensure functional strategies remain aligned with the CIE's strategic direction.
- Facilitate cross‑functional collaboration and programmatic decision‑making.
- Remove operational barriers that affect execution across functional areas.
- Monitor programmatic performance and recommend operational improvements.
- Coordinate CIE programmatic work across Finance, Legal, Human Resources, Communications, Technology, Operations, and Program Implementation teams.
- Ensure programmatic initiatives remain aligned across multiple workstreams.
- Facilitate communication, collaboration, and accountability throughout the CIE program.
- Resolve operational barriers that affect CIE program implementation.
- Coordinate consultant contracts, scopes of work, amendments, procurement activities, and vendor relationships.
- Support budget planning, resource allocation, staffing coordination, and operational forecasting.
- Monitor implementation milestones, consultant deliverables, and programmatic commitments.
- Coordinate operational activities required to support grants, funding, and sustainability initiatives.
- Supervise assigned staff and provide coaching, mentoring, and performance management.
- Establish operational priorities and monitor programmatic performance.
- Foster accountability, collaboration, and continuous improvement across teams.
- Build programmatic capacity by developing systems that support efficient operations.
- Seeks and applies constructive feedback from team members and supervisors to continuously improve work quality and enhance collaboration.
- Manages admin tasks related to employee supervision in the program.
- Oversee multiple programs, projects, and/or budgets, ensuring alignment with organizational priorities.
- A master’s degree in business, healthcare administration, public health, social services, social sciences research, or in a related area is required (or equivalent of 7 years of Public Health related experience)
- Five or more years of progressively responsible operational leadership experience.
- Experience supporting executive leadership and managing organizational operations.
- Experience coordinating contracts, procurement, consultant management, budgets, and cross‑functional initiatives.
- Demonstrated success supervising staff and leading multidisciplinary teams.
- Exceptional organizational, communication, facilitation, and problem‑solving skills.
- Previous supervisory experience is required.
- Expert understanding of Microsoft programs including Excel, Word, PowerPoint, Teams, Outlook.
- Expert understanding of Zoom, Asana, and other project management or organizing apps.
- Strong attention to detail and prioritizes tasks for team to ensure deadlines are met.
- The position is full‑time, exempt, 37.5 FTE hours per week.
- Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
- Must be able to move about the office to access files and supplies.
- This position may entail occasional work in the evenings or on weekends and requires occasional travel for one or more nights from time to time.
- This position is located in Chicago and will require adherence to our hybrid schedule.
This position offers a salary range of $107,292 - $135,187 per year, depending on experience and qualifications.
IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer‑paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.
This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.
Immediate.
Full‑Time/Part‑Time Full‑Time
Exempt/Non‑Exempt Non‑Exempt
Location Main Office
Start Date
EOE Statement IPHI recognizes and values multiple pathways to professional experience and education. We encourage candidates to share relevant experiences that demonstrate their qualifications. This may include demonstrated leadership successes, progressive career growth and leadership roles, content expertise, thought leadership, and relevant experiential learning. We welcome applicants with lived experience related to our program focus areas. Your perspective and insight are vital to advancing our mission of health justice.
IPHI’S COMMITMENT TO EQUAL OPPORTUNITY EMPLOYMENT
IPHI is committed to fostering, cultivating, and preserving a diverse, equitable, and inclusive culture in the workplace. We believe that diversity, equity, and inclusion are core to IPHI’s mission and the well‑being of our staff and the communities we serve. Our workplace is one where team members feel valued and respected regardless of actual or perceived gender identity or expression, race (including traits associated with race such as hair type, texture, or style), color, ethnicity, national origin, ancestry, age, family or marital status, family responsibilities, pregnancy (including childbirth or related medical conditions), reproductive health decisions, religion, socio‑economic status, sex, sexual orientation, education, disability (including association with someone who has a disability), genetic information, citizenship status, work authorization status, order of protection status, military or veteran status (including unfavorable discharge from military service), or any other characteristic protected by local, state, or federal law.
Visit www.iphionline.org for more information about IPHI.
This position is currently accepting applications.
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