Deputy Juvenile Register

Eaton County; Charlotte (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Eaton County Juvenile Court seeks a detail-oriented Administrative Clerk to assist in preparing, processing, and maintaining juvenile case files across adoption, child protective proceedings, and delinquency matters. Under the supervision of the Juvenile Register, you will prepare court orders, process vouchers, schedule hearings, and assist with data entry in case management systems.

Strong typing and data processing skills are essential.

Qualifications

• High school graduation or equivalent.
• Two years of progressively responsible experience including work processing responsibility.
• Must be an accurate typist with high typing proficiency.
• FLSA States: Non-exempt.

Responsibilities

• Prepare and certify court orders and related legal documents after hearings.
• Maintain Juvenile Court files and update case information in management systems.
• Process billings and prepare vouchers for Foster Care and other placements.
• Record and track placements of youth in Foster Care, Tether Program, and other programming.
• Schedule hearings and prepare notices; assist with case processes as needed.
• Answer telephone inquiries and greet visitors, explaining court policies when needed.
• Prepare restricted driver licenses and notices when appropriate.
• Notify victims of hearings and ensure compliance with the statute.
• Search records for investigative checks and complete background forms.
• Review minors’ records for District and Circuit Courts and prepare fingerprint orders.
• Participate in parental waiver procedures or emergency orders as required.
• May be assigned other responsibilities to ensure smooth operations.

Skills

Typing proficiency

Data processing

Work processing

Accounting

Accurate documentation

Education

High school diploma

Data processing coursework

Accounting coursework

Tools

Case management systems

Job description

Under the supervision of the Juvenile Register, assists in preparing, processing, and maintaining case files of the Juvenile Division of the Family Court in the areas of adoption, child protective proceedings, and juvenile delinquency. Prepares and certifies court orders and related legal documents. Assists in bookkeeping activities of the Juvenile Division, including processing vouchers submitted under the Child Care Fund.

1. Responsible for the preparation and certification of court orders and related legal documents following court hearings in areas of adoption, child protective proceedings, and juvenile delinquency. Proofreads documents, distributes to parties, prepares proofs of service and coordinates scheduling of cases.

1. Assists in the maintenance of Juvenile Court files. Updates legal/social files based on court orders and enters required information into case and document management systems.

1. Reviews and processes billings for foster care and other out-of-home placements and prepares vouchers for payment.

1. Records and tracks placements of youth in Foster Care, Tether Program, and other programming. Maintains records of placement changes. Verifies monthly program records and prepares reimbursement vouchers for ordered programming.

1. Processes court case, including creating court files, completing the petition intake, entering case information to required data basses, scheduling hearings and preparing notices. May assist with case processes and prepare abstracts to the Secretary of State when appropriate. Scheduled for hearings before the Judge, as necessary.

1. Responses to telephone callers and greets visitors to the Juvenile Court, responding to inquiries explaining policies and procedures of the court as necessary, and/or directing to the proper individual or agency.

1. Prepares and processes restricted drivers licenses. Prepares failure to appear notices when appropriate.

1. Notifies victims of scheduled hearings and ensures compliance with the statue.

1. Searches records for investigative checks by the military and completes background forms.

1. Performs a variety of related functions such as reviewing minor’s records for District and Circuit Courts and preparing fingerprint orders, as necessary.

1. In the absence of the Juvenile Register may process matters under the parental waver procedure, schedules preliminary hearings, or prepare emergency medical orders.

Other Functions

1. May be assigned other responsibilities necessary to ensure the smooth operations of the Juvenile Court.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted, or modified at any time.

Education:High school graduation or equivalent. Prefer advanced coursework in data processing and accounting.

Experience:Two years of progressively responsible experience including work processing responsibility, preferably in a Family Court or related setting.

Other Requirements: Must be an accurate typist with high typing proficiency.

FLSA States: Non-exempt.

The qualifications listed are intended to represent the minimum skills and experiences levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements: { This job requires the ability to perform the essential function contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodation will be provided for otherwise qualified applicants unable to fulfill one or more of these requirements}:

Working Conditions:

• Work in an office setting.
• May encounter individuals in highly stressful and emotional states.