Deputy Finance and Administration Manager

PHYTEC America; Bainbridge Island (WA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

401(k) with employer match

Paid vacation and sick leave

WA State Family/Medical leave benefits

Cell phone stipend

Gym stipend

Paid holidays

Discretionary bonus plan

Job summary

PHYTEC America LLC on Bainbridge Island, WA, seeks a Deputy Finance and Administration Manager to learn and eventually lead accounting, HR and administrative operations. You will manage accounts, payroll processes, compliance, and budgeting in collaboration with our German parent company.

The role requires a 4-year degree in accounting or business administration with 5 years of accounting experience, or 10 years of accounting experience with HR and admin knowledge.

Qualifications

• 4-year degree in accounting or business administration with 5 years of accounting experience or 10 years of accounting experience with HR and business administration knowledge.

Responsibilities

• Oversee Administrative/Bookkeeping and cover in their absence.
• Conduct meetings, record information, and distribute minutes.
• Renew licenses, annual reports and requirements per state.
• Renew and oversee insurance policies and credit coverages, monitor risk.
• Oversee accounts receivable/payable, currency hedges, and related transactions.
• Administer bank accounts and annual credit renewals.
• Maintain Chart of Accounts/Classes and reconcile statements.
• Prepare financials for tax returns and quarterly reports.
• Provide reports to German parent company for consolidation.
• Create and oversee annual budget and manage assets/inventory adjustments.
• Maintain SOPs and ensure GAAP adherence.
• Onboard/offboard employees and handle HR records.
• Process payroll with CPA verification and enforce policies.
• Handle visa requirements and compliance with legal requirements.
• Oversee property management and lease renewals/fees.

Job description

PHYTEC America is a leading designer, manufacturer and supplier of embedded System on Modules (SOMs), miniature industrial computers. We are a subsidiary of PHYTEC Technologie Holding AG, a Germany-based technology company. Our SOMs are insert-ready hardware, designed around advanced System on Chips (SoCs) with accompanying Linux and Android software Board Support Packages (BSPs). Device designers and manufacturers leverage PHYTEC SOMs, BSPs and design services to quickly and easily bring complex products to market. Our SOMs have been deployed in thousands of cutting-edge applications ranging from supercomputers, EV systems, advanced robotics, medical devices, edge compute engines, enterprise infrastructure, renewable energy, automation, and more.

We seek a talented Deputy Finance and Administration Manager to join our team on Bainbridge Island. This position will be tasked with learning and assuming all aspects of accounting, human resources, and administration with the goal of succeeding the current Finance and Administration Manager within the coming years. During this transition, the position will assume eventual ownership of all technical compliance of core systems including business administration, risk management, financial reporting & bookkeeping, tax preparation and filings, human resources including compensation and benefits, and property management.

Your Responsibilities

Business Administration

• Oversee Administrative/Bookkeeping Assistant and cover as needed in their absence
• Conduct company meetings, record information, and distribute meeting minutes
• Renew licenses, annual reports/information, and other requirements per state
• Renew commercial insurance policy
• Renew and oversee credit insurance policy renewals and customer credit coverages, monitor and mitigate business risk

Finance

• Oversee accounts receivable & accounts payable with direct handling of foreign currency hedges, spot buys, currency conversion and ACH transactions
• Administer bank accounts, daily transactional reviews, and annual renewals of credit
• Maintain Chart of Accounts/Classes
• Reconcile statements & general ledger
• Prepare financials for federal and state tax returns, handle select state returns
• Handle quarterly reporting with both consolidated and single entity reports and documentation (profit and loss, balance sheet, and other reports)
• Provide financial reports to German parent company for its preparation of consolidated financial statements
• Create and oversee annual budget
• Handle assets and inventory adjustments
• Maintain internal standard operating procedures
• Adherence to Generally Accepted Accounting Principles

Human Resources

• Onboard and offboard employees
• Maintain Employee Records
• Handle Visa Requirements
• Process payroll reports and verify payroll accuracy from external CPA
• Administer and enforce employee policies
• Adhere to legal requirements and best practices

Property Management

• Oversee property manager
• Ensure lease renewals and collection/changes in rent & property management fees

Your Qualifications

This position requires a 4-year degree in accounting/business administration with 5 years of experience in the accounting field or 10 years of experience in accounting with an understanding of human resources and business administration.

Systems Experience

• QuickBooks or other ERP
• Jira and Confluence or other collaboration software
• Slack or Teams or other messaging systems                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              
• Avatax or other sales tax software or a good understanding of sales tax
• Microsoft Office including Excel, Word, and Outlook

Your Skills

The ideal candidate is a self-starter with great attention to detail and consistency. The candidate must be able to multi-task and possess a strong degree of ownership whether working independently or within a team.

What We Offer You

PHYTEC America has the energy of a startup on a stable foundation of over thirty-five years of success in the United States, Europe, China, and India. This means you will be part of a fast-moving and dynamic working environment where flexibility and adaptability are key attributes needed for success.

Benefits

• 100% company-paid premiums for medical, vision, and dental insurance for you and your dependents (40+ hour employee)
• 100% company-paid premiums for long term disability insurance for the employee (30 + hour employee)
• 401(k) plan with up to 4% employer match
• Generous vacation and sick leave, frontloaded
• Up to 3 weeks of Supplemental Benefit Payment for approved WA State Family/Medical leave
• Monthly cell phone and gym stipends
• Generous paid holidays and week-long holiday break

Salary Range

• PHYTEC cares deeply about equitable and fair pay. The base salary pay range for this position is $85,000 to $115,000 annually
• Please keep in mind this range represents the pay range for positions in the job category within which this position falls. The actual offer will consider a wide range of factors including education and experience.

Other Compensation

• Discretionary bonus plan

Job Location

• Bainbridge Island, WA
• This is an in-office position

Hours

• Full-Time
• Minimum Schedule: Monday-Friday, 8 am to 5 pm (flexible)

PHYTEC America LLC is an Equal Opportunity Employer and requires all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other protected class.

Applicants have rights under Federal Employment Laws: Know Your Rights: Workplace Discrimination is Illegal, Employee Polygraph Protection Act (EPPA), and Family and Medical Leave Act (FMLA) postings.