Deputy Executive Director

Floodlight Inc.; Town of Florida (NY); Remote; USD 81,000 - 99,000; Full time

Benefits offered by this job

25 days of vacation/PTO

12 paid holidays

12 weeks of paid parental leave

401(k) plan match

Health insurance reimbursement

Job summary

A nonprofit newsroom seeks a Deputy Executive Director to manage key organizational systems and support strategic planning. The ideal candidate will have 5+ years in business operations or nonprofit management, possess exceptional communication skills, and be detail-oriented. This remote role offers a starting salary of $90,000, generous PTO, and an inclusive work culture. Join us to make an impact through investigative journalism while working alongside a dedicated team.

Qualifications

• 5+ years experience in business operations, HR, or nonprofit management.
• Exceptional communications skills.
• Self-starter, highly motivated, and resourceful.
• Exceptional organizational abilities.
• Strong attention to detail.
• Ability to juggle competing priorities in a fast-paced environment.

Responsibilities

• Partner with leadership to set strategic business and editorial plans.
• Manage and develop systems for tracking work and retaining documents.
• Handle employee onboarding, offboarding, and benefits administration.
• Oversee legal compliance and manage audits.
• Coordinate team travel and events.
• Monitor expenses and manage budgets.

Skills

Business operations

HR management

Nonprofit management

Exceptional communications skills

Organizational abilities

Attention to detail

Tools

Slack

Zapier

Airtable

Asana

QuickBooks

Expensify

Google Workspace

Microsoft 365

1Password

Job description

Floodlight is hiring a Deputy Executive Director to join our leadership team. This person will help us turn our strategic vision into reality, breaking it down into necessary systems and steps. They will work across the organization, supporting business, development, HR, operations and promotion, as well as editorial work. They are comfortable not just implementing systems, but building new ones as needed from the ground up.

ABOUT FLOODLIGHT

Floodlight is a nonprofit, independent newsroom that investigates the powers stalling climate action. Since launching in 2021, Floodlight has collaborated with local and national news outlets including The Guardian, NPR, ProPublica, the Los Angeles Times, the Texas Tribune, the Louisiana Illuminator and Capital B. Floodlight stories reach millions of readers. Each story is distributed directly to hundreds of news editors and republished through aggregation services.

Floodlight’s model has shown how collaborative investigative journalism can have an impact. Our reporting with NPR and Florida news outlets about how power company consultants swayed elections, spied on journalists and bought media coverage was followed by the departure of two Fortune 500 CEOs. The stories were seen nationwide and reposted by more than 2,000 outlets. The coverage was a finalist for Harvard’s Goldsmith Prize for Investigative Reporting.

More recently, Floodlight, along with local and national media partners, won top honors from the National Press Club in 2025 for exposing how corporations and special interests were manipulating public opinion by creating “news” outlets to push their hidden anti-renewable, pro-fossil fuel agendas — in two cases even taking over legacy local newspapers to do it.

This role will join a team of six: two investigative reporters, an investigative producer, an editor-in-chief, an audience and development director and an executive director. We all work remotely, with occasional travel for reporting, in-person meetings, industry conferences or events.

ABOUT THE ROLE

The Deputy Executive Director manages key behind-the-scenes systems to support Floodlight’s organizational performance, including HR, IT, legal, finance, travel and more.

At their best, the Deputy Executive Director builds automated, invisible systems to help the editorial team focus on producing great investigative journalism.

The ideal candidate is industrious, detail-oriented and a quick learner. Their role will be both strategic and tactical.

Applicants need not have experience in the news industry, but they must be well-versed in a similar nonprofit field.

RESPONSIBILITIES

STRATEGIC PLANNING

• Partner with executive director, editor-in-chief and audience director to set and follow a strategic business and editorial plan

ORGANIZING SYSTEMS & IT

• Develop and/or manage the systems we use to track our work, including our databases for fundraising and editorial impact, as well as our back-end systems for retaining key documents
• Leverage efficiency tools and automations via Slack, Zapier, Airtable, Asana and more
• Manage shared tech stack (e.g., Google Workspace, Microsoft 365, 1Password, etc.)
• Identify cybersecurity risks and work to mitigate them

HR

• Manage employee onboarding and offboarding processes
• Manage benefits administration

LEGAL

• Work with contractors on annual audit, 990 document and other compliance requirements

TRAVEL AND EVENTS

• Manage team travel bookings via Navan
• Spearhead planning for the annual staff meeting, as well as occasional events with external partners, which are aimed at increasing our brand recognition

BOARD

• Lead board engagement, including onboarding new members and scheduling quarterly meetings

FINANCE

• Monitor and manage expenses in QuickBooks
• Manage budget model, including projections and cash runway
• Manage expense reimbursements in Expensify
• Organize and manage payments, invoices and receipts in Justworks and Expensify

DEVELOPMENT

• Help us plan and execute reader donation drives

OTHER

• Draft and/or design external and internal communications, including board decks, donor updates, team presentations, etc.
• Serve as a key deputy/thought partner/troubleshooter to the executive team

IDEAL CANDIDATE QUALITIES

• 5+ years experience in business operations, HR or nonprofit management
• Exceptional communications skills
• Self-starter who is highly motivated and resourceful
• Exceptional organizational abilities
• Strong attention to detail
• Adept at juggling competing priorities in a fast-paced, results-driven, rapidly changing environment

SALARY AND BENEFITS

• The salary for this position is commensurate with experience, starting at a minimum of $90,000 per year.
• Floodlight provides 25 days of vacation/PTO, plus 12 paid holidays, 10 days of medical/emergency/bereavement leave and 12 weeks of paid parental leave.
• To give staff maximum flexibility for choosing appropriate health insurance plans, Floodlight reimburses health insurance premiums and other qualified health expenses up to the federal maximum (currently $537.50 per month for an individual and $1,091.67 per month for a family).
• Floodlight provides a retirement 401(k) plan match of up to 4% on employee contributions to a pre- or post-tax plan.

We know there are great candidates who might not check all these boxes or who possess important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself. We also encourage members of traditionally underrepresented communities to apply, including people of color, LGBTQ people and people with disabilities.

TO APPLY

Apply by Feb. 13, 2026. Please submit your application at the link below. No phone calls please.