Deputy Director Sheriff Administration

Merced County; Merced (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Merced County is seeking an experienced administrator to plan, organize, and oversee the department's administrative functions and budget processes.

The role requires strong background in public administration, budgeting, and supervision, with the ability to implement policies and coordinate cross-department efforts. This is a leadership position within the Sheriff’s Office administrative services.

Qualifications

• Four (4) years of progressively responsible administrative experience.
• Two (2) years of this experience must have been in a supervisory capacity.

Responsibilities

• Plans, organizes, manages, coordinates and directs the administrative functions of the department.
• Develops, administers, and ensures proper expenditure controls for the department budget.
• Organizes and directs the compilation and development of the department’s annual budget requests.
• Develops and implements new and efficient ways to provide services.
• Formulates and implements fiscal policies /procedures, and departmental policy.
• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.
• Supervises data analysis and program evaluation activities of administrative services.
• Interprets policies and procedures for management and subordinate personnel.
• Directs the negotiation of contracts and leases.
• Supervise grant funded application processes and prepare tracking mechanisms to ensure grant conditions are met.
• Develops procedure manuals and provides oversight on departmental personnel activities.
• Confers with representatives of other County departments and government agencies on administrative service problems.
• Plans, organizes, and supervises in-service training program for administrative service personnel.

Skills

Public Administration

Data analysis

Budget planning

Contract management

Supervision

Policy interpretation

Education

Bachelor's degree in Business/Public/Fiscal Administration

Job description

Duties may include, but are not limited to, the following:

• Plans, organizes, manages, coordinates and directs the administrative functions of the department.
• Develops, administers, and ensures proper expenditure controls for the department budget.
• Organizes and directs the compilation and development of the department’s annual budget requests.
• Develops and implements new and efficient ways to provide services.
• Formulates and implements fiscal policies /procedures, and departmental policy.
• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.
• Supervises data analysis and program evaluation activities of administrative services.
• Interprets policies and procedures for management and subordinate personnel.
• Directs the negotiation of contracts and leases.
• Supervise grant funded application processes and prepare tracking mechanisms to ensure grant conditions are met.
• Develops procedure manuals and provides oversight on departmental personnel activities.
• Confers with representatives of other County departments and government agencies on administrative service problems.
• Plans, organizes, and supervises in-service training program for administrative service personnel.

Experience:

Four (4) years of progressively responsible administrative experience that has included fiscal and personnel management and program development and implementation. Two (2) years of this experience must have been in a supervisory capacity.

Education:

Equivalent to graduation from a four (4) year college or university with a degree in Business Administration, Public Administration, Fiscal Administration, or a closely related field. (Additional qualifying experience may be substituted for the education on a year-for-year basis.)

Special Requirements:

• Must successfully pass a comprehensive background investigation.
• Communicate effectively with others in person and over the telephone.
• Meet deadlines under stressful conditions.
• Resolve conflicts and respond appropriately to complaints.
• Complete multiple priority projects with conflicting deadlines.
• Establish, implement, and achieve goals and objectives.
• Represent County and Department with the community and other agencies.
• Administer budget, personnel and programs.
• Make presentations to the Board of Supervisors and other groups.
• Train, evaluate and supervise staff.
• Maintain confidential information according to legal standards and/or County regulations.
• Frequent operation of a data entry device and repetitive hand and arm motion.
• Frequent use of hand/eye coordination.
• Sitting for long periods of time and walking.
• Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.
• Occasionally lift and move objects weighing up to 40 pounds.
• Regular attendance is an essential function.

Knowledge of:

• Principles and modern methods of Public and Business Administration with special reference to organization, Fiscal and Personnel Management, and budgetary preparation and control.
• Data analysis and program planning and evaluation.
• Contract development, management, and analysis.
• Political and legislative processes.
• Organizational and administrative analysis.
• Principles of supervision and training and records development and maintenance.

Ability to:

• Plan, organize, direct, and coordinate the administrative functions of the Department.
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
• Oversee and coordinate Human Resources functions.
• Oversee financial records development and maintenance.
• Oversee and effectively administer the Department’s budget.
• Oversee and effectively administer the Department’s grant applications, including reimbursement and reporting associated with the respective grant programs.
• Analyze administrative problems, reach practical and logical conclusions, and institute effective changes.
• Oversee the development of statistical information and the preparation of a variety of reports.
• Effectively represent the Sheriff’s Office with the public, other County departments, and other government organizations.
• Organize and present ideas through oral communication and writing.
• Establish and maintain cooperative relationships with those contacted during the course of work.
• Coordinate record maintenance and functions with the various divisions.
• Operate a motor vehicle.