Deputy Director Operations - Voter Registration

York-County; Pennsylvania; On-site; USD 95,000 - 130,000; Full time

Job summary

York County Government seeks a Deputy Director – Election Operations to lead planning, coordination, execution, and improvement of election operations in Pennsylvania. The role collaborates with the Director of Elections, officials, and partners to ensure lawful, secure, efficient, and transparent elections.

Located in south-central Pennsylvania, this position oversees training, staffing, logistics, and post-election activities, while maintaining compliance with federal and state laws and York

Qualifications

• Bachelor's degree or equivalent knowledge in election code and ADA.
• Strong analytical, writing, organizational and communication skills.
• Leadership and staff supervision capabilities.
• Experience in election operations and compliance.

Responsibilities

• Ensure compliance of all elections according to The Election Code, Help America Vote Act and related acts.
• Coordinate the election judges; recruit, schedule and train judges.
• Oversee election supplies inventory and delivery to polling locations.
• Prepare payroll for local election board members, poll workers and constables.
• Develop and maintain working relationships with election-related departments.
• Conduct voter outreach and education programs.
• Attend ETF meetings and prepare materials.
• Assist with hiring and supervising staff and department budget.

Skills

Leadership

Analytical thinking

Communication

Organizational skills

Public service

Customer service

Staff supervision

Training

Policy compliance

Budget awareness

Education

Bachelor's degree or equivalent knowledge/experience in election code

Understanding of ADA (Americans with Disabilities Act)

Tools

Microsoft Office

Excel

PowerPoint

Job description

The Deputy Director – Election Operations serves in a senior leadership capacity within the Election Administration organization and is responsible for supporting the planning, coordination, execution, and continuous improvement of election operations. The position provides strategic and operational leadership across election programs, ensuring that elections are administered accurately, securely, efficiently, transparently, and in accordance with applicable federal, state, and local laws, regulations, policies, and established standards.

The Deputy Director works closely with the Director of Elections, senior government officials, election administrators, municipal or local election offices, technology and security teams, vendors, community partners, and other stakeholders. The position provides oversight of operational readiness, election support services, staffing, logistics, procedures, training, issue resolution, and post-election activities.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction.

• Ensure compliance of all elections according to The Election Code, Help America Vote Act and all related federal and state acts regarding the election process.
• Support and advance York County’s Strategic Plan through their daily work and decision‑making. By consistently demonstrating the County’s guiding principles—respect, humility, honest dialogue, cultural awareness, trustworthiness, unity, innovation, engagement, and resilience, employees help build a better York County for everyone
• Maintain a thorough knowledge of the Election Code regarding the nomination of candidates, filing of campaign expense reports, layout of ballots and voting machine systems.
• Reviews and recommend approval of candidate nominating petitions, financial statements and ethics forms.
• Except for ballots, oversees production of required forms and documents in compliance with laws of Commonwealth and Federal Government in conjunction with election administration.
• Maintains election supply inventory by preparing and checking out supplies to election judges.
• Coordinates the election judges; recruits judges from various sources; schedules and trains judges and provides them with the information necessary to their work; finds replacement judges to fill shortages, as necessary; is available for questions from judges on election day.
• Ensure coordination and qualification of poll workers for all County polling locations and as is necessary replace or substitute local election boards. Coordinate delivery of election supplies for each election.
• Prepare, coordinate and conduct training of the local election board members’ and all poll workers before each election regarding legal guidelines, election process and equipment.
• Process payroll for the local election board members, poll workers and constables after each election.
• Conduct voter outreach and education programs.
• Must be available to attend Election Task Force (ETF) meetings and assist in preparation of materials needed for such meetings.
• Provides information as necessary to the County Public Information Officer (PIO) and/or Board of Election regarding issues affecting Elections and Voter Registration.
• Develops and implements student poll worker program.
• Assist with hiring and supervising staff.
• Assist with the department budget including knowledge and understanding of completing timely submission to state and federal authorities for reimbursement for election costs under the applicable grants/laws.
• Develop and maintain a working relationship with all necessary election related departments; i.e. Elections and Commissions; State Ethics Commission, etc.
• Develop and maintain working relationships on the local level with all County of York departments.
• Accurately prepare written reports and business correspondence.
• Responds to inquiries, verbally and in writing, regarding voting and registrations, in a timely manner.
• Professional and courteous demeanor.
• Must use excellent customer service to deal with the voters, candidates, and other members of the public to deal with issues and resolve problems as they arise.
• Perform other duties as assigned.
• Bachelors’ degree or equivalent knowledge/experience in election code, Americans with Disabilities Act and County Government.
• Strong analytical, writing, organizational and communication skills.
• Must have strong organizational and communication skills.
• Leadership Skills including ability to team build and supervise staff.
• High attention to detail necessary, along with preparedness and accountability.
• Ability to manage multiple priorities at once.
• Customer service experience is desirable.
• Proficient with Microsoft Office, including Excel and PowerPoint, and managing databases.
• York County offers a competitive wage and benefit package.

If you have any questions, please contact the county's Department of Human Resources at [e-mail].