Deputy Director

Nonprofit Westchester; Town of New Castle (NY); On-site; USD 90,000 - 95,000; Full time

Job summary

First Steps To Heal (FSTH) in New York's Town of New Castle seeks an experienced Deputy Director to join the leadership team under the Executive Director. The role focuses on federal grant implementation, compliance, staff development, and program operations to strengthen internal capacity as federally funded programs expand to serve survivors of domestic violence and their dependents.

The Deputy Director will oversee FVPSA-funded services, ACF/OFVPS Culturally Responsive Survivor Services, and

Qualifications

• Experience leading federal grant implementation and compliance programs.
• Ability to translate grant requirements into operational systems.
• Strong organizational and leadership skills with staff and volunteers.
• Experience in program operations and cross-functional coordination.

Responsibilities

• Oversee federal grant administration and ensure compliance with approved awards and budgets.
• Maintain grant calendars, reporting schedules, and supporting documentation.
• Coordinate with ED, program staff, contractors, and partners to align activities.
• Prepare programmatic information for funder reports and oversight reviews.
• Monitor expenditures and coordinate with fiscal personnel on variances.
• Maintain records for monitoring, audits, renewals, and compliance reviews.
• Translate proposals into operating procedures, workflows, and accountability systems.
• Oversee program implementation and ensure services and partnerships proceed as planned.
• Identify operational barriers and propose solutions for ED review.
• Coordinate implementation across programs when multiple funding sources exist.

Skills

Federal grant management

Compliance oversight

Staff development

Volunteer management

Performance monitoring

Quality assurance

Strategic leadership

Operational planning

Job description

Salary: $90,000.00 - $95,000.00 Annually

Application Deadline: N/A

Nonprofit

First Steps To Heal (FSTH) is seeking an experienced and highly organized Deputy Director (DD) to serve as a senior member of the organization's leadership team and work directly under the Executive Director (ED).

The DD will assist the ED with day-to-day leadership of program operations and provide federal grant implementation and compliance, staff development, volunteer management, performance monitoring, and quality assurance. A significant purpose of this position is to strengthen FSTH's internal capacity as the organization expands its federally funded programs and services for survivors of domestic violence and their dependent children.

The DD will assist the Executive Director with implementation and oversight of FSTH's federal awards, including its FVPSA-funded services, ACF/OFVPS Culturally Responsive Survivor Services project, HUD Continuum of Care programs if awarded, and other governmental grants assigned to the position.

The successful candidate will be capable of independently translating grant requirements, approved applications, budgets, policies, regulations, and funder guidance into organized operational systems. The DD is expected to identify what needs to be accomplished, coordinate implementation, monitor progress, resolve routine operational issues, and elevate significant compliance, fiscal, personnel, or strategic matters to the Executive Director.

Responsibilities

Federal Grant Administration & Compliance

• Oversee day-to-day implementation of assigned federal awards and ensure program activities remain consistent with approved applications, budgets, award conditions, performance expectations, and applicable requirements.
• Maintain grant implementation calendars, reporting schedules, deliverables, monitoring requirements, performance measures, and supporting documentation.
• Coordinate with the Executive Director, program staff, contractors, partners, and other responsible parties to ensure programmatic and fiscal activities remain aligned.
• Prepare or coordinate programmatic information needed for federal, state, county, and other funder reports for Executive Director review and submission.
• Monitor grant expenditures from a programmatic perspective and work with fiscal personnel to identify potential budget variances, documentation concerns, or modification needs.
• Maintain organized records supporting monitoring, audits, site visits, renewals, and other compliance reviews.

Program Operations & Implementation

• Translate funded proposals and program requirements into practical operating procedures, workflows, staff assignments, timelines, and accountability systems.
• Oversee implementation of assigned programs and monitor whether services, activities, partnerships, and deliverables are occurring as planned.
• Identify operational barriers and develop proposed solutions for Executive Director review when necessary.
• Coordinate implementation across FSTH programs when multiple funding sources or partners are involved while maintaining appropriate separation and cost allocation between awards.

Staff, Contractor & Program Oversight

• Provide operational supervision and support to designated staff and contractors.
• Monitor performance, documentation, service quality, timeliness, and adherence to FSTH policies and funded-program requirements.
• Conduct regular supervisory meetings, identify performance or training needs, provide coaching, and elevate significant personnel matters to the Executive Director.
• Support recruitment, interviewing, onboarding, and orientation of program personnel.

Training & Professional Development

• Maintain FSTH's staff training and professional-development system.
• Coordinate initial and ongoing training related to domestic violence, trauma-informed services, cultural responsiveness, confidentiality, professional boundaries, safety planning, language access, documentation, grant compliance, and other required areas.
• Coordinate qualified external trainers when specialized expertise is necessary.
• Maintain training records and ensure required training and refresher activities are completed.

Volunteer Program / MSW Intern Leadership

• Oversee recruitment, screening, onboarding, training, placement, scheduling, and ongoing development of FSTH volunteers/interns.
• Ensure volunteers receive appropriate role-specific preparation before participating in program activities.
• Develop systems for volunteer/interns supervision, documentation, performance feedback, retention, and recognition.
• Develop MSW Practicum Assessments.
• Coordinate volunteer resources with program needs while maintaining appropriate confidentiality and role boundaries.

Quality Assurance, Performance & Continuous Improvement

• Establish and maintain systems for monitoring program performance, service delivery, documentation quality, participant outcomes, and grant deliverables.
• Review program data for completeness and accuracy and ensure identified concerns receive appropriate follow-up.
• Coordinate participant feedback and continuous quality-improvement activities.
• Develop dashboards, internal reports, or other management tools that allow the Executive Director to quickly assess program performance.
• Work with external evaluators, consultants, technical-assistance providers, or other specialists when required by an award or directed by the Executive Director.

Community Partnerships & Coordination

• Maintain effective working relationships with community organizations, government agencies, service providers, culturally specific organizations, housing providers, healthcare providers, legal-service organizations, and other FSTH partners.
• Support development and maintenance of referral pathways, partnership agreements, MOUs, and coordinated-service procedures.
• Represent FSTH in designated meetings, committees, CoC activities, trainings, and community collaborations as assigned by the Executive Director.