Deputy Digitization Lead

FM Talent Source; United States; Remote; USD 110,000 - 160,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Job summary

FM Talent Source is seeking a Deputy Digitization Lead for a nationwide federal records digitization and modernization initiative in the United States. You will guide a team of Digitization Analysts, coordinate with the Workstream Lead, and ensure timely delivery with quality and client alignment.

The role emphasizes strong leadership, stakeholder management, and executive communication to drive complex programs.

Qualifications

• Bachelor's degree in a related field.
• 10+ years of experience in project or program management.
• Experience leading or supervising professional staff.
• Proven success managing complex, multi-stakeholder projects.
• Advanced proficiency with Smartsheet and MS Project.
• Ability to obtain a Federal Public Trust or other suitability as required.
• Strong written, verbal, and client-facing communication skills.

Responsibilities

• Support the Workstream Lead with planning, execution, coordination and delivery of project activities.
• Translate objectives into detailed schedules, milestones and deliverables.
• Develop and maintain project schedules using project management tools.
• Track progress, dependencies, risks, issues, and milestones.
• Monitor resource utilization and workload distribution across team members.
• Lead Digitization Analysts, SMEs and vendor resources.
• Provide guidance, coaching, and performance standards.
• Prepare status meetings, leadership briefings and reviews.
• Present updates, risks and mitigation strategies to client leadership.
• Maintain dashboards, status reports and leadership briefs.
• Identify and manage risks, issues and dependencies.
• Coordinate digitization vendors and monitor performance.

Skills

Project management

Leadership

Stakeholder management

Executive communication

Risk and issue management

Schedule management

Cross-functional collaboration

Problem solving

Education

Bachelor's degree

Tools

Smartsheet

Microsoft Project

Job description

FM Talent Source provides business and workforce solutions that help organizations nationwide overcome complex challenges. Since 2004, we have partnered with federal, state, and local government agencies, Fortune 500 companies, and nonprofit organizations to deliver exceptional talent and innovative solutions.

We are seeking a Deputy Digitization Lead, Technical Modernization Effort to support a large-scale federal records digitization and modernization initiative. This position offers an opportunity to help drive a complex transformation effort that improves operational efficiency, modernizes processes, and supports mission‑critical objectives.

Position Overview

The Deputy Digitization Lead will provide project management and operational leadership support for a team of Digitization Analysts engaged in a large federal modernization program. This role partners closely with the Workstream Lead to plan, coordinate, monitor, and deliver project activities while ensuring quality, schedule, and client expectations are met.

The ideal candidate is an experienced project or program leader with exceptional organizational skills, strong stakeholder management abilities, experience leading professional teams, and a proven track record supporting large and complex initiatives.

Key Responsibilities

Program and Workstream Management

• Support the Workstream Lead with day‑to‑day planning, execution, coordination, and delivery of project activities.
• Translate client objectives and requirements into detailed project schedules, milestones, assignments, and measurable deliverables.
• Develop and maintain project schedules using Smartsheet, Microsoft Project, or comparable project management tools.
• Track project progress, dependencies, risks, issues, action items, and milestones.
• Monitor resource utilization and workload distribution across team members.

Team Leadership

• Lead and coordinate Digitization Analysts, subject matter experts, and vendor resources.
• Establish clear expectations, accountability, and performance standards.
• Balance workloads and priorities to support successful delivery outcomes.
• Provide guidance, coaching, and operational support to team members.

Client and Stakeholder Engagement

• Serve as a key point of coordination between project teams, leadership, and client stakeholders.
• Prepare and facilitate status meetings, planning sessions, leadership briefings, and schedule reviews.
• Present project updates, recommendations, risks, and mitigation strategies to client leadership.
• Communicate effectively with technical, non‑technical, and executive audiences.

Project Reporting and Documentation

• Maintain dashboards, status reports, milestone trackers, and project logs.
• Prepare executive briefings, presentations, work plans, and client‑ready deliverables.
• Consolidate accomplishments, upcoming activities, operational metrics, risks, and issues into concise leadership reports.
• Document decisions, action items, owners, and due dates.

Risk and Quality Management

• Identify and manage risks, issues, dependencies, resource constraints, and schedule impacts.
• Develop mitigation plans and elevate concerns when appropriate.
• Review project deliverables for quality, consistency, accuracy, and client readiness.
• Support continuous improvement and operational excellence initiatives.

Vendor and Delivery Oversight

• Coordinate digitization and scanning vendors.
• Monitor vendor performance against established schedules and expectations.
• Facilitate issue resolution and support successful delivery execution.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Project Management, Public Administration, Information Technology, Communications, or a related field.
• Ten (10)+ years of experience in project management, program management, management consulting, business operations, or a related field.
• Experience operating in a leadership role with responsibilities equivalent to a Manager or Senior Manager.
• Demonstrated experience leading or supervising professional staff.
• Proven success managing complex projects involving multiple stakeholders, competing priorities, and cross‑functional dependencies.
• Advanced proficiency with Smartsheet, Microsoft Project, or comparable project management tools.
• Strong knowledge of:
  • Project and program management
  • Schedule management
  • Resource management
  • Risk and issue management
  • Dependency management
  • Change management
  • Status reporting
• Experience developing executive‑level reports, briefings, and presentations.
• Excellent written, verbal, presentation, and client‑facing communication skills.
• Strong analytical, organizational, and problem‑solving abilities.
• Ability to obtain and maintain a Federal Public Trust or other suitability requirements as required by the client.

Preferred Qualifications

• Project Management Professional (PMP) certification.
• Advanced Smartsheet expertise, including dashboards, reporting, workflows, and resource management.
• Experience supporting Federal Government clients.
• Experience supporting:
  • Technology modernization initiatives
  • Data management programs
  • Records management programs
  • Operational transformation initiatives
• Experience coordinating multidisciplinary teams, vendors, and stakeholders.
• Experience supporting quality assurance, continuous improvement, or business process improvement programs.

Why Join FM Talent Source?

• Opportunity to support a high‑visibility federal modernization initiative.
• Collaborate with experienced consulting and government professionals.
• Meaningful work that improves operational efficiency and mission outcomes.
• Professional growth and leadership development opportunities.
• Competitive compensation and benefits package.

FM Talent Source is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and encourage qualified professionals from all backgrounds to apply.

Equal employment opportunity, including veterans and individuals with disabilities.