Deputy Court Clerk

City of College Park; College Park (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated individual to support the Municipal Court's daily operations. This role involves a variety of clerical duties, including data entry, customer service, and case management. The successful candidate will demonstrate strong organizational skills and the ability to work independently while maintaining confidentiality. If you are looking for an opportunity to contribute to the community and ensure efficient court operations, this position is perfect for you. Join a team committed to upholding justice and serving the public effectively.

Qualifications

• 2 years of experience in administrative support, preferably in a legal environment.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Assist the Court Administrator with daily operations and clerical duties.
• Provide customer service and handle court-related inquiries.

Skills

Customer Service

Clerical Skills

Legal Knowledge

Data Entry

Communication Skills

Organizational Skills

Education

High School Diploma

Related College Coursework

Tools

MS Office Suite

Job description

A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to assist the Court Administrator with the Municipal Court's daily operations.Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for performing a wide variety of duties in support of the Court, including, but not limited to typing; filing; data entry; answering telephones; interacting with the public and other agencies; coordinating with and supporting other employees; handling money; operating and maintaining equipment; and initiating, monitoring and closing all types of court cases; as well as clerking for and recording the proceedings of the Court.

• Acts as a receptionist by answering telephones, greeting the public, and documenting all such conversations when case-related.
• Processes citations for fine payment, including entering citations into the case management system and retrieving and inputting drivers and criminal histories in the Municipal Court operating system.
• Prepares paperwork as directed by the Court Administrator.
• Reports disposition of citations to the Department of Driver Services and Georgia Crime Information Center.
• Informs defendants, witnesses, and attorneys of court dates and performs data inquiries on driver’s licenses, vehicle registration, criminal histories, and outstanding warrants related to Municipal Court Cases. Processes motions filed by attorneys on cases and deliver them to the Solicitor or Judge, as directed by the Court administrator.
• Processes failure to appear cases and generates correspondence necessary to notify offenders of case status.
• Provides customer service to the public at the clerk’s office window and when answering the telephone. Assists citizens having difficulty logging in to iCourt on the day of court.
• Performs other related duties as assigned.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

• Knowledge of principles and practice of court and record center processes and management.
• Knowledge of the jail, probation, and public defense best practices and legal requirements.
• Knowledge of public disclosure law of the State of Georgia.
• Knowledge of current Municipal Court and related city issues and stakeholders, both internal and external, as well as other governmental legislative and agency processes, players, and issues.
• Knowledge of applicable federal, State, and local laws and regulations affecting the work of the Municipal Court.
• Ability to interpret, explain, and apply complex guidelines, codes, regulations, policies, and procedures.
• Ability to read and understand criminal and civil complaints, statutes and codes, letters, legal documents, and legal terminology.
• Ability to understand and complete complex clerical work, as well as carry out various other work processes to ensure the effective and efficient operation of the court.
• Ability to maintain confidentiality & work independently while demonstrating initiative and making sound judgments.
• Knowledge of office systems, practices, and administration.
• Ability to review processes and to compare information to identify discrepancies and deviating circumstances.
• Ability to organize and prioritize tasks.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships to deal effectively and courteously with others, and to work independently and in team settings.
• Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy.
• Moderate physical activity. Requires handlingobjectsof average weightup to fifty (50) pounds, standing and/or walking for more than four (4) hours per day.
• Note: In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

• High School diploma or equivalent; prefer completion of related college course work.
• Two (2) years of experience in a progressively responsible administrative support role; experience in a legal or court-related environment, or a Clerk of Courts office.
• GCIC, CJIS Network Operator, and CCHS certified within ninety (90) days of employment.
• Must attend a state-certified municipal court clerk training course within twelve (12) months of employment.
• Possession of Notary Public Appointment from the Georgia Secretary of State or ability to obtain such within six months.
• Possession of a valid Driver's License issued by the State of Georgia.
• Strong organizational and communication skills.
• Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-employment screening is required: criminal background check and drug testing.