Deputy Court Administrator: Lead Multi-Division Court Ops

Administrative Office of Pennsylvania Courts; Greensburg (Westmoreland County); On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Medical plan

Dental and vision plans

Prescription plans

Paid holidays/vacation

Salary increases

Retirement plans

Flexible spending account

Parental leave

Job summary

The Administrative Office of Pennsylvania Courts is seeking a Deputy District Court Administrator to assist the President Judge and District Court Administrator in leading Westmoreland County Court of Common Pleas operations. This role oversees multiple divisions, budgeting, HR, technology initiatives, and public access compliance to ensure efficient administration of justice.

The position requires a bachelor’s degree and several years in court or office management, with preference for a JD.

Qualifications

• Bachelor’s degree in business, public administration, criminal justice or a closely related field.
• Three years of experience in court management or four years of varied office management work, including budgeting, procurement, and human resources management.
• An equivalent combination of education, experience, and/or training may be considered.
• A Juris Doctorate is preferred.
• Knowledge of court operations and procedures.
• Satisfactory criminal background check is required.

Responsibilities

• Oversees Civil, Criminal, Family, and Orphans’ Court management; helps resolve complex case-related issues, covers for staff, and performs divisional functions as needed.
• Coordinates the Civil court calendar; prepares and updates Criminal and Family Court calendars and schedules; manages changes and ensures proper notification to all parties.
• Assists in revising local court rules. Develops, maintains, and updates sentencing orders, legal forms, and administrative templates.
• Manages HR functions, including recruiting, selecting, training, and counseling employees; helps develop and implement personnel policies; and assists with Salary Board preparations.
• Prepares and monitors court budgets, approves budget amendments and court expenditures, and directly supervises the work of the Fiscal Assistant.
• Prepares and edits payroll records.
• Directs jury management operations such as excusal and deferral requests; monitors juror utilization; addresses juror complaints; collaborates with County IT on automated jury systems.
• Implements and maintains the Court’s Americans with Disabilities Act (ADA) compliance and Language Access Plans.
• Oversees the Court’s Right-to-Know request process.
• Develops and maintains databases to generate monthly statistical reports, custom analytics, and required monthly AOPC filings. Updates attorney records in the criminal system.
• Serves as a liaison with County Information Technology to advance court technology and maintains computer files.
• Coordinates video hearing schedules with county/state correctional facilities and the State Parole Board.
• Supervises court reporters, coordinates coverage, and maintains monthly courtroom calendars.
• Oversees transcription services for preliminary hearings, mental health proceedings, Children’s Bureau hearings, and divorce masters.
• Serves as a liaison to court-related departments and outside agencies regarding program changes and procedural updates.

Skills

Court management

Budgeting

Human resources

Education

Bachelor's degree in business, public administration, criminal justice or related field

Juris Doctorate (preferred)

Job description

The Administrative Office of Pennsylvania Courts is seeking a Deputy District Court Administrator to assist the President Judge and District Court Administrator in leading Westmoreland County Court of Common Pleas operations. This role oversees multiple divisions, budgeting, HR, technology initiatives, and public access compliance to ensure efficient administration of justice.

The position requires a bachelor’s degree and several years in court or office management, with preference for a JD.