CLERK (COUNCIL) (1104)

Jefferson Parish; Harvey (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson Parish in Harvey, LA seeks a clerical assistant to support the Parish Council Office. You will type letters, forms, and reports from rough draft or dictation, maintain calendars, and liaise with council members, officials and departments.

Requires a high school diploma and at least one year of full-time clerical experience, including word processing. Training includes a computer-based Microsoft Word assessment and a clerical knowledge test; cross-training with other clerical roles may

Job description

EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE PARISH COUNCIL'S OFFICE AND FUTURE VACANCIES AS THEY OCCUR.

NOTE: Selective certification of eligibles with extensive ( approx. 5 years) experience communicating with customers/clients to include issue resolution will be used in filling this vacancy.Under direct supervision of a Council Secretary or Council Aide, performs specialized clerical, administrative support, and public communications work in a Council Office; or under supervision of the Parish Clerk of Assistant Parish Clerk, performs specialized and administrative support in the preparation, follow-up documentation, and archiving of resolutions and ordinances, engineering agreements, contracts, bids, and other documents. Work in the Parish Clerk's Office also involves the research and dissemination of requested information. The exact range of typing and clerical duties performed are determined and specified by the appointing authority.

For the current vacancy, the employee types letters, memoranda, forms, correspondences, reports from rough draft, dictating machine or written/oral instructions. Acts as liaison between Councilmen and constituents, government officials or agencies, and Parish departments, relaying information with accuracy, diplomacy and tact. Assists in administrative support functions such as payroll and purchasing; prepares meeting agendas and agenda packets; updates and maintains Council calendars. Cross trains with other clerical positions in the office(s) and assists others in their work as necessary and required.Possession of a high school diploma or equivalency certificate; PLUS, at least one (1) year of full-time, paid work experience performing varied, complex, clerical duties to include word processing experience.

NOTE: "Complex clerical experience" consists of those duties which are complex in nature and require considerable judgment to be completed satisfactorily. Examples of such duties are: processing financial or payroll records, preparing requisitions, maintaining time and attendance records and creating and presenting informational reports.(ENTRANCE AND PROMOTIONAL)

The examination process consists of a computer-based assessment of Microsoft Word skills and a test measuring clerical knowledge and skill pertaining to office duties (e.g., data entry, filing, and recordkeeping). Applicants will be notified of the date, time, and place of the test.