Deputy Clerk of Courts

Waupaca County; Wisconsin; On-site; USD 31,000 - 37,000; Full time

Job summary

Waupaca County seeks a detail-oriented Clerk of Courts staffer to perform a wide range of time-sensitive clerical and administrative duties, retaining official court and financial records. This role operates under the Clerk of Circuit Courts and Chief Deputy Clerk, ensuring court readiness and accurate recordkeeping.

Responsibilities include managing CCAP files, opening cases, filing documents, processing payments, assisting the public and attorneys, and backing up colleagues.

Qualifications

• High school diploma or equivalent; typing, filing, accounting and computer skills preferred.
• Must type at least 60 words per minute.
• Experience in Clerk of Circuit Court or legal setting preferred.

Responsibilities

• Oversees an assigned caseload and backup coverage as needed.
• Manage CCAP files and e-filing system for court cases.
• Open cases, assign case numbers, filings and court documents.
• Input citations, complaints, warrants and petitions as required.
• Ensure payments and paperwork for fees/fines are filed.

Skills

Typing speed 60 wpm

Attention to detail

Communication

Confidentiality

Independent work

Public interaction

CCAP knowledge

Education

High school diploma or equivalent

Office/typing courses

Tools

CCAP

Job description

SALARY RANGEWORK ASSIGNMENT DETAILS$22.84 - $26.87CLASSIFICATION SPECIFICATIONAs a function of the Waupaca County Clerk of Courts Department, this position performs a wide variety of time sensitive, complex, clerical and administrative functions in retaining official court and financial records. This position ensures the Courts are prepared.This position works under the direct supervision of the Clerk of Circuit Courts and/or Chief Deputy Clerk of Courts.ESSENTIAL RESPONSIBILITIES:Oversees and maintains an assigned caseload to include backup coverage with other positions or duties as needed.Performs daily duties associated with the files on the Circuit Court Automation Program (CCAP) system including managing cases within the e-filing system.Clerks in court proceedings. Manages exhibits, minutes, documents, the jury, and administers an oath.Assist junior staff to ensure appropriate workflow for relevant case management; this includes opening of cases and assignment of case numbers, documents, filings and Court Official documents.Enter citations, summons and complaints, criminal complaints, complaints and warrants, summons and petitions, and other actions as needed.Ensure fee/fine/forfeiture payments are made and/or paperwork is filed (motions, jury demands, garnishments, warrants, capiases, appeals, correspondence, dispositions or other documents).Works extensively with the public, attorneys, courts, county agencies and law enforcement over the counter and on the phone.Performs other duties as assigned by the Clerk of Courts and/or Chief Deputy Clerk of Courts.PERIPHERAL RESPONSIBILITIES:Serves as a backup to Deputy staff and Court Clerk staff.QUALIFICATIONS:EDUCATION: High school diploma or equivalent. Specialized course work in general office practices such as typing, filing, accounting and computer skills preferred.EXPERIENCE: Must have at least three years of experience in the Clerk of Circuit Court in Wisconsin’s Circuit Court System or a combination of experience and education within a legal setting.SPECIAL REQUIREMENTS: Ability to type at least 60 words per minute.NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:Advanced knowledge of Circuit Court Automation Project (CCAP).Ability and skill with attention to detail.Ability to work independently.Ability to communicate effectively orally and in writing.Ability to establish and maintain effective working relationships.Ability to effectively meet and deal with the public.Ability to maintain appropriate confidentiality.BENEFITSWaupaca County's group insurance plan and other benefit policies comprise a package that is competitive and satisfies the needs of its employees. This summary is intended to give only a brief overview or definitive source of information.Positions that have a schedule of sixty or more hours in a two week pay period qualify for the following benefits: