Deputy Clerk of Courts

Outagamie County; Appleton (AL); Presencial; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Wisconsin Retirement System

Descripción de la vacante

Outagamie County's Clerk of Courts seeks a Deputy Clerk of Court to support civil, criminal, traffic, and family records. You will document case activity, manage exhibits, administer oaths, and prepare post-trial documents with accuracy while serving the public with courtesy.

Hours are Monday–Friday, 8:00am–4:30pm, with occasional overtime and no remote work. A benefits package includes Wisconsin Retirement System participation and reliable teamwork in a fast-paced environment.

Formación

• High school diploma or equivalent required; with 3 years legal administrative experience preferred.
• Paralegal training and knowledge of court operations and systems preferred.
• Any combination of education and experience providing equivalent knowledge will be considered.
• Must meet U.S. Department of State eligibility requirements for Passport Acceptance Agent.

Responsabilidades

• Maintains court records per statutes, rules, and procedures.
• Documents case activity, manages exhibits, administers oaths to witnesses and jurors.
• Prepares documents after court proceedings and cancels warrants timely.
• Assists in jury management and juror/witness payments.
• Initiates and maintains court records using automated systems.
• Communicates professionally with court personnel, attorneys, and the public.
• Provides clerical support and prepares correspondence using word processing software.
• Maintains records regarding judgments, liens, and related financial documents.
• Maintains work schedules and supports court operations, including overtime as needed.
• Processes passport applications according to federal requirements.

Conocimientos

Typing

Communication

Customer service

Organization

Multi-tasking

Confidentiality

Educación

High school diploma or equivalent

Paralegal training

Equivalent education/experience combination

Descripción del empleo

Posting number: 2603642

Department: Clerk of Courts

Job classification: Deputy Clerk of Court (COC)

Posting type: Open & Promotional

Categories: Court Administration, Legal

Summary

Reporting to the Chief Deputy, the Deputy Clerk of Court performs a variety of court-related tasks and provides services to agencies, attorneys and the general public involving the maintenance and processing of civil, criminal, traffic, small claims, juvenile/adoption, family/paternity and other records.
To be successful in this role, the employee will demonstrate flexibility, professionalism, and a strong commitment to serving the public. This role requires the ability to interact and communicate effectively with people from a variety of backgrounds and circumstances by providing friendly, respectful, and customer-focused service . Being a dependable, collaborative, and team-focused employee will also be key to their success in the first year.
HOURS: Monday through Friday, 8:00am to 4:30pm, with occasional overtime. No remote work available.
This position is eligible for a comprehensive benefits package including being a part of the Wisconsin Retirement System.

Examples of duties

• Maintains court records in accordance with applicable statutes, court rules, and established procedures.
• Supports court proceedings by documenting case activity, managing exhibits, and administering oaths to witnesses and jurors as authorized.
• Reduces judgments of the court to written documentation for court signature. Prepares other documents following court proceedings. Cancels appropriate warrants in a timely manner.
• Assists in jury management and maintenance of juror panels. Prepares juror and witness payment vouchers.
• Initiates and maintains court records using automated systems.
• Communicates professionally and effectively with court personnel, attorneys, other county staff, and members of the public through oral, written, and electronic communication; listens attentively, provides clear and accurate information, demonstrates patience and empathy, and uses problem-solving skills to address questions and routine concerns in accordance with established policies and procedures.
• Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software.
• Maintains records regarding money judgments, liens, satisfaction of judgments and other related financial documentation.
• Maintains work schedules and performs assigned duties in support of court operations, including additional hours when operationally necessary and consistent with County policy.
• Processes passport applications in accordance with applicable federal requirements and office procedures.

Qualifications

• High school graduate or equivalent required; with 3 years legal administrative experience preferred.
• Paralegal training and knowledge of, or exposure to, court operations and systems is preferred.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Must meet all U.S. Department of State eligibility requirements for designation as a Passport Acceptance Agent.

Supplemental information

• Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment.
• Ability to understand legal documents, statutes and court proceedings.
• Ability to readily comprehend and grasp complex procedures and processes.
• Demonstrated proficiency in typing and related skills.
• Ability to manage large caseloads while working under pressure.
• Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings utilizing proper grammar skills for others understanding and review.
• Ability to adapt to changing priorities, procedures, and operational needs in a positive and professional manner.
• Must be reliable in attendance and flexible to work additional hours/overtime as needed.
• Ability to interact and work effectively with co-workers, members of the public, and individuals from diverse backgrounds; communicate clearly and effectively both orally and in writing while maintaining confidentiality; and provide accurate information in a courteous, respectful, and professional manner in accordance with established policies and procedures.
• Ability to interact effectively with individuals in stressful, sensitive, or high-volume situations.
• Ability to lift, carry, push, pull, or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.