Deputy Clerk of Council

Town-of-Leesbur; Leesburg (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Virginia Retirement System

457(b) plan

Paid time off

Recreation center access

Job summary

The Town of Leesburg is seeking an experienced administrative professional to support the Clerk of Council, Town Council, the Town Manager’s Office and the Town Attorney’s Office. You will maintain records, prepare agendas, and handle notices, with interaction across officials and the public.

Responsibilities include managing resolutions, ordinances, minutes, and FOIA requests; attend meetings as needed; and participate in benefits and growth opportunities within a community-focused government.

Qualifications

• Associate’s degree or equivalent combination of education, training and experience.
• Minimum of five (5) years of professionally responsible administrative experience.
• Bachelor’s degree.

Responsibilities

• Maintain permanent records of all Town resolutions, ordinances and council minutes.
• Prepare and distribute agendas, legislation, minutes, memos, letters, motions and notices.
• Records maintenance for the Clerk’s Office and Town Boards/Commissions.
• Support FOIA requests and interact with elected officials, staff and the public; attend night meetings as needed.

Skills

Attention to detail

Proactive communication

Team player

Customer service orientation

Bilingual English/Spanish

Education

Associate’s degree or equivalent

Bachelor’s degree

Certified Municipal Clerk (CMC) certification

Notary Public

Job description

Do you want to apply your expertise for a cause you can feel good about? Do you want to work for an organization that wants you to grow with it and offers tuition reimbursement, certification training, and a chance to learn about multiple industries? Come work for the Town of Leesburg, hometown of the 21st century! Located 35 miles west of the nation's capital in the heart of DC's Wine Country, you'll enjoy a vibrant and authentic community with "big city" amenities. The Town of Leesburg strongly encourages innovation, promotes career development, and offers excellent benefits to employees. Benefits include membership to the Town's full-service recreation center, enrollment into the Virginia Retirement System, excellent healthcare insurance, and other fringe benefits.

Who We're Looking For

• Creative problem solver
• Proactive self-starter
• Life-long learner
• Strong team player
• Passionate about excellent customer service
• Positive, can-do attitude
• Effective communicator
• Desire to impart knowledge to others
• "Early adopter" of new technologies

What You'll Be Doing

This position involves responsible administrative work providing a variety of support services to the Clerk of Council, Town Council, the Town Manager’s Office and the Town Attorney’s Office. Work includes performing a variety of duties such as maintaining the permanent record of all Town resolutions, ordinances, council minutes; preparing and distributing agendas, legislation, minutes, memos, letters, motions, listings and notices; records maintenance for the Clerk’s Office; Town Boards and Commissions maintenance; and support of Freedom of Information Act (FOIA) requests. Work also involves extensive interaction with elected and appointed officials, Town staff and the general public, and requires the exercise of considerable judgment, initiative, and discretion based on knowledge of department, Town, State and Federal policies and procedures. Attendance at night meetings is required on an as‑needed basis.

For more detailed job descriptions, please visit the Town's Job Descriptions page.

• Associate’s degree or equivalent combination of accepted education, training and experience.
• Minimum of five (5) years of professionally responsible administrative experience.

• Bachelor’s degree.

• Minimum of seven (7) years of professionally responsible administrative experience, preferably within a city/town municipal clerk’s office or local government.
• Certified Municipal Clerk (CMC) certification.
• Notary Public.
• Bilingual in English/Spanish.

Compensation and Benefits

The Town of Leesburg is committed to providing competitive compensation and benefits, and opportunities to grow one's career, all while making a significant impact on the operations and quality of life in a thriving community. The Town offers competitive compensation, affordable health insurance coverage, participation in the Virginia Retirement System, an optional 457(b) retirement plan with a Town matching contribution, flexible spending accounts, voluntary benefits, employee assistance program (EAP), membership to the Town's full-service recreation center, an optional payroll Roth IRA, and generous paid time off. For more information on the Town's robust benefits package, please visit the Town's Employee Benefits page.

ADA/EOE.