Deputy Clerk III - Juvenile Court

Cobb County Government; Marietta (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

Cobb County Juvenile Court is seeking an administrative assistant to provide clerical and customer service support. The role includes handling court documents, data entry, processing fees, and assisting with subpoenas and court orders.

The position requires a High School Diploma or GED and at least three years of administrative experience. The successful candidate will work in a fast-paced, courthouse setting with regular keyboard use.

Qualifications

• HS diploma or GED with 3 years of administrative or clerical experience.
• Ability to perform light physical tasks and to work at a keyboard for extended periods.

Responsibilities

• Provide administrative and clerical support to an assigned Court.
• Assist with processing subpoenas, court orders, hearings, and related documents.
• Enter data into computer systems, databases and applications; verify accuracy.
• Collect and process fees; balance monies and post payments.
• Deliver customer service by phone, mail, and in person; respond to routine questions.

Skills

Customer service

Clerical support

Data entry

Communication

Education

High School Diploma or GED

Job description

This position is located in Cobb County Juvenile Court.

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

May assist in leading work activities of co-workers: confers with co-workers and assists with complex/problem situations; provides technical expertise; and may assist with training and instructing co-workers regarding operational procedures and proper use of equipment.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.

Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.

Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.

Participates in special projects as requested by assigned judge; may coordinate staff activities with those of other units or divisions; attends court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations; and testifies during court hearings as required.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by three years of experience providing administrative or clerical support.Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.