Deputy Clerk I

Macon-Bibb County; Georgia; On-site; USD 36,000 - 48,000; Full time

Job summary

Macon-Bibb County's Civil and Magistrate Court seeks a Deputy Clerk I to provide general clerical support across two courts, handling phones, filings, customer assistance, and processing legal documents. The role covers filing, record-keeping, and ensuring accurate docket management.

The ideal candidate has a high school diploma and at least one year of clerical or customer service experience, proficiency with Microsoft Office, and a commitment to confidentiality and timely results.

Qualifications

• High school diploma or equivalent required.
• One year of clerical and customer service experience preferred.
• Ability to operate standard office equipment and maintain confidentiality.

Responsibilities

• Answers telephones, routes calls, takes messages, files cases and records.
• Assist customers, respond to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and records in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

Skills

Written communication

Oral communication

Customer service

Office procedures

Confidentiality

Time management

Filing

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Job description

The Deputy Clerk I is responsible for general clerical support to the Civil and Magistrate Court. This position covers two separate and distinct courts.

• Answers telephones, routes calls, take messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

The Deputy Clerk I should possess, at minimum, a high school diploma or equivalent; and one (1) year experience in clerical and customer service or any equivalent combination of education and experience deemed sufficient. Possession of a valid Georgia Motor Vehicle Operator's License.

• Knowledge of modern office procedures
• Skill in operating such standard office equipment as a calculator, copier, computer, typewriter, and facsimile machine.
• Skill in Microsoft Office Suite products (Word and excel).
• Skills in effective written and oral communication.
• Skill in filing.
• Ability to maintain appropriate confidentiality and security of private or confidential information.
• Ability to work effectively with members of all levels within the organization and public.
• Ability to achieve results on a timely basis.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER