Deputy Clerk I

Macon-Bibb County Government; Macon (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Macon-Bibb County Government is seeking a Deputy Clerk I to provide general clerical support to the Civil and Magistrate Court. This role spans two separate courts and involves handling calls, customer service, and filing duties.

Key responsibilities include processing payments, maintaining records, administering oaths, and preparing subpoenas. A high school diploma and one year of clerical experience are required, along with a valid Georgia driver’s license.

Qualifications

• High school diploma or equivalent.
• 1 year clerical and customer service experience.
• Valid Georgia driver's license.
• Knowledge of modern office procedures.

Responsibilities

• Answer telephones, route calls, take messages, file cases and records.
• Assist customers, respond to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepare subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepare folders and create labels for new cases.
• Administer oaths to customers.
• Receive and properly process payments.
• Balance cash box daily.
• Perform other related duties as assigned.

Skills

Office procedures

Microsoft Office

Communication

Filing

Confidentiality

Customer service

Clerical skills

Data entry

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

The Deputy Clerk I is responsible for general clerical support to the Civil and Magistrate Court. This position covers two separate and distinct courts.

• Answers telephones, routes calls, take messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

The Deputy Clerk I should possess, at minimum, a high school diploma or equivalent; and one (1) year experience in clerical and customer service or any equivalent combination of education and experience deemed sufficient. Possession of a valid Georgia Motor Vehicle Operator's License.

• Knowledge of modern office procedures
• Skill in operating such standard office equipment as a calculator, copier, computer, typewriter, and facsimile machine.
• Skill in Microsoft Office Suite products (Word and excel).
• Skills in effective written and oral communication.
• Skill in filing.
• Ability to maintain appropriate confidentiality and security of private or confidential information.
• Ability to work effectively with members of all levels within the organization and public.
• Ability to achieve results on a timely basis.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER