Deputy Clerk I

Macon-Bibb County Consolidated Government; Macon (GA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical / Dental / Vision plans

Prescription coverage

401-A Retirement Contribution Plan - 5

Flexible Spending Account(s)

Employee Assistance Program

Annual/Sick Leave

Group Life Insurance

Job summary

Macon-Bibb County Consolidated Government is seeking a Deputy Clerk I to provide general clerical support to the Civil and Magistrate Court, covering two separate courts.

The role requires handling phones, filing, document processing, and customer service, with duties including subpoenas, docket records, and payments processing.

Qualifications

• Knowledge of modern office procedures.
• Ability to operate standard office equipment (calculator, copier, computer, typewriter, fax).
• Proficient in Microsoft Word and Excel.
• Effective written and oral communication skills.
• Experience with filing.
• Ability to maintain confidentiality and security of information.
• Ability to work with staff at all levels and the public.
• Ability to achieve results on a timely basis.

Responsibilities

• Answers telephones, routes calls, takes messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and records in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administers oaths to customers.
• Receives and processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

Skills

Modern office procedures

Office equipment proficiency

Microsoft Office Suite (Word & Excel)

Written & oral communication

Filing

Confidential information handling

Interpersonal with all levels

Timely results

Education

High school diploma or equivalent; 1 year clerical/customer service experience

Job description

Summary

The

• Answers telephones, routes calls, take messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

Deputy Clerk I

is responsible for general clerical support to the Civil and Magistrate Court. This position covers two separate and distinct courts.

Essential Duties and Responsibilities

• Answers telephones, routes calls, take messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

Education, Training and Experience

The Deputy Clerk I should possess, at minimum, a high school diploma or equivalent; and one (1) year experience in clerical and customer service or any equivalent combination of education and experience deemed sufficient. Possession of a valid Georgia Motor Vehicle Operator's License.

Knowledge, Skills, and Abilities

• Knowledge of modern office procedures
• Skill in operating such standard office equipment as a calculator, copier, computer, typewriter, and facsimile machine.
• Skill in Microsoft Office Suite products (Word and excel).
• Skills in effective written and oral communication.
• Skill in filing.
• Ability to maintain appropriate confidentiality and security of private or confidential information.
• Ability to work effectively with members of all levels within the organization and public.
• Ability to achieve results on a timely basis.

Equal Opportunity / Affirmative Action Employer

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

• Medical / Dental / Vision plans
• Prescription coverage
• Discounted Fitness centers
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave
• Group Life Insurance
• 401-A Retirement Contribution Plan - Matches up to 5%

Do you have a valid Driver's License?

• Yes
• No

Do you have at least a minimum of one (1) year in clerical and customer service working in an office environment?

• Yes
• No
• Required Question