Deputy Clerk / Estates Clerk

State of North Carolina; Wilmington (DE); On-site; USD 44,000 - 61,000; Full time

Job summary

State of North Carolina’s judicial branch is seeking a Deputy Clerk (S) in the Estates / Special Proceedings Division in New Hanover County. The role focuses on assisting estates families and special proceedings customers by phone or at the front counter.

Qualifications include a high school diploma or equivalent, strong attention to detail, and ability to read and understand statutes. Experience in estates or clerk’s offices is preferred.

Qualifications

• High school diploma or equivalent.
• Minimum of 18 years of age.
• New Hanover County residents preferred.

Responsibilities

• Process decedent and guardianship estates according to NC statutes.
• Prepare letters of testamentary, administration, and guardianship; issue notices.
• Review annual and final accountings for accuracy and confidentiality.

Skills

basic math

active listening

public interaction

verbal and written communication

fast accurate data entry

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

Agency

Clerk of Superior Court

Division

CSC New Hanover

Job Classification Title

Deputy Clerk (S)

Position Number

60003990

Grade

JC01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $43,810.00 - $60,502.00

The Office of the Clerk of Superior Court, New Hanover County, is seeking a qualified individual to serve in the position of Deputy Clerk in the legal system of North Carolina in the Estates / Special Proceedings Division. Employee will focus on assisting Estates families and Special Proceeding customers by phone or at the front counter.

Knowledge Skills and Abilities/Management Preferences

Estate Clerks

process decedent and guardianship estates according to North Carolina statutes. Primary responsibilities including processing applications for probate of wills and codicils, appointing personal representatives for decedent estates, guardianships, trustees, collectors, and allowances; preparing letters of testamentary, administration, and guardianship; administering oaths and setting bonds for administrators and guardians; reviewing annual and final accountings for accuracy; issuing Notices and Orders to personal representatives and legal counsel.

Estate Clerks

require an ability to read and understand the statutes and procedures for estate administration and record keeping, an understanding of basic accounting, strong attention to detail, and the ability to make timely decisions with accuracy. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: NC general statutes; policies and procedures related to the local judicial district; civil proceedings and the Civil Case Processing System (VCAP); juvenile proceedings; Juvenile Case Tracking/Scheduling System (JWISE); eWarrants; eCourts; Odyssey Enterprise Justice, and general office and clerical procedures.

Skills in: basic math; active listening; managing a high volume of public interaction; effectively communicating both verbally and in writing; fast, accurate data entry; and MS Word, Excel, and Outlook.

Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; multi-task; adjust to unexpected events; meet deadlines; organize and manage files; work independently; maintain confidentiality; and provide procedural information without giving legal advice.

Supplemental and Contact Information:

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Dominikii Coleman

NC Administrative Office of the Courts
Human Resources Division

http://www.nccourts.gov/about/about-judicial-branch/careers

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience Requirements:

High school diploma or equivalent. Minimum of 18 years of age. New Hanover County residents preferred.

Management Preference

• A background in customer service, estates/special proceedings, banking, accounting or legal experience is preferred.


• Three - five years’ experience in estates in either a clerk’s office or law office/trust office or a law license with a year of practical experience or extensive banking or accounting experience. Management prefers applicants with professional experience working in a courthouse or law office.

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Dominikii C Coleman

Email:

[e-mail]