Assistant Clerk / Hearing Clerk

nc; North Carolina; On-site; USD 42,000 - 77,000; Full time

Job summary

The Clerk of Superior Court, Pitt County, North Carolina, seeks an Assistant Clerk (NS) for its Special Proceedings Division. This role handles original jurisdiction matters such as foreclosures, guardianships, adoptions, and related proceedings with responsibility to support the Clerk in judicial functions.

Primary duties include hearings, orders, probate processing, and cross-training in Estates Division. The position runs 8 AM to 5 PM, Monday through Friday, with equal opportunity employment.

Qualifications

• Knowledge of NC court systems and procedures.
• Familiarity with estates and special proceedings.
• Basic accounting knowledge.
• Strong data entry accuracy.

Responsibilities

• Assist the Clerk in exercising judicial authority as ex officio Judge of Probate.
• Conduct evidentiary hearings and render judicial opinions.
• Preside over hearings and issue orders on foreclosures, guardianships, and related matters.
• Process applications for probate of wills and codicils.
• Appoint personal representatives for decedent estates, guardianships, trustees, and allowances.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review annual and final accountings for accuracy.
• Issue Notices and Orders to personal representatives and legal counsel.

Skills

Case management

Attention to detail

High-volume workload

Typing speed

Tools

Microsoft Word

Microsoft Excel

Job description

Agency

Clerk of Superior Court

Division

CSC Pitt

Job Classification Title

Assistant Clerk (NS)

Position Number

60004158

Grade

JA01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $41,696.00 - $77,036.00

The Office of the Clerk of the Superior Court, Pitt County, seeks an Assistant Clerk for its Special Proceedings Division. Assistant Clerks process matters of original jurisdiction before the Clerk and hear cases on behalf of the Clerk in matters where the Clerk has judicial authority such as Foreclosures, Guardianship, Adoptions, Motor Vehicle Liens, Name Changes, Legitimization, and matters concerning Real Property and Estates in accordance with North Carolina statutes.

Special Proceedings Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. This position requires critical thinking and logical reasoning in the application of relevant state statutes and applicable case law in matters brought before the Clerk. The person in this position will be cross-trained in the Estates Division.

Primary responsibilities for this Assistant Clerk position include but are not limited to the following:

• Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.
• Conduct evidentiary hearings and render judicial opinions including relevant findings of fact and conclusions of law.
• Preside over hearings and issue orders on foreclosures, guardianships, claim and deliveries, supplemental proceedings, disputed funds, surplus proceeds, minor's funds, adult adoptions, and other matters within the statutory jurisdiction of the Clerk of Superior Court.
• Process applications for probate of wills and codicils.
• Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review annual and final accountings for accuracy.
• Issue Notices and Orders to personal representatives and legal counsel.

This position reports to the Clerk of Court. Work hours are 8:00 AM - 5:00 PM, Monday - Friday.

Knowledge, Skills and Abilities / Competencies:

• Knowledge of: North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.
• Skill in: following oral and written instructions; working quickly and with accuracy; managing a high volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.
• Ability to: work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligib