Deputy Clerk / Estates Clerk

Judicial Branch; North Carolina; On-site; USD 37,000 - 61,000; Full time

Job summary

The North Carolina Judicial Branch invites applications for the Deputy Clerk (S) position in Pitt County. This role handles probate of wills and estates, prepares letters of testamentary, administers oaths, reviews accounts, and issues notices to executors and counsel.

Requires a high school diploma, at least 18 years old, and the ability to work with diverse people while maintaining confidentiality and meeting deadlines.

Qualifications

• High school diploma or equivalent.
• Minimum of 18 years of age.
• Pitt County residents preferred.

Responsibilities

• Processing applications for probate of wills and codicils, appointing personal representatives for decedent estates, guardianships, trustees, collectors, and allowances
• Preparing letters of testamentary, administration, and guardianship
• Administering oaths and setting bonds for administrators and guardians
• Reviewing annual and final accountings for accuracy
• Issuing Notices and Orders to personal representatives and legal counsel

Skills

MS Word

Excel

Outlook

Data entry

Communication

Education

High School Diploma

Tools

VCAP

JWISE

Odyssey

eWarrants

eCourts

Job description

Agency Clerk of Superior Court Division CSC Pitt Job Classification Title Deputy Clerk (S) Position Number 65003400 Grade JC01

About Us DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Salary Range: $37,404.00 - $60,502.00

• Processing applications for probate of wills and codicils, appointing personal representatives for decedent estates, guardianships, trustees, collectors, and allowances


• Preparing letters of testamentary, administration, and guardianship


• Administering oaths and setting bonds for administrators and guardians


• Reviewing annual and final accountings for accuracy


• Issuing Notices and Orders to personal representatives and legal counsel

Estate Clerks require an ability to read and understand the statutes and procedures for estate administration and record keeping, an understanding of basic accounting, strong attention to detail, and the ability to make timely decisions with accuracy. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies

• Knowledge of: NC general statutes


• Policies and procedures related to the local judicial district


• Civil proceedings and the Civil Case Processing System (VCAP)


• Juvenile proceedings


• Juvenile Case Tracking/Scheduling System (JWISE)


• eWarrants


• eCourts


• Odyssey Enterprise Justice, and general office and clerical procedures


• Skills in: basic math


• Active listening


• Managing a high volume of public interaction


• Effectively communicating both verbally and in writing


• Fast, accurate data entry


• MS Word, Excel, and Outlook


• Ability to: read and comprehend legal documents


• Interact diplomatically with a diverse group of people


• Multi-task


• Adjust to unexpected events


• Meet deadlines


• Organize and manage files


• Work independently


• Maintain confidentiality


• Provide procedural information without giving legal advice

Minimum Education and Experience Requirements

• High school diploma or equivalent


• Minimum of 18 years of age


• Pitt County residents preferred

Management Preference

• *A background in customer service, estates/special proceedings, banking, accounting or legal experience is preferred.


• *Three - five years' experience in estates in either a clerk's office or law office/trust office or a law license with a year of practical experience or extensive banking or accounting experience.


• Management prefers applicants with professional experience working in a courthouse or law office.


• *Attach cover letter and résumé.

EEO Statement

All NC Judicial Branch agencies are Equal Opportunity Employers. All NC Judicial Branch agencies are Equal Opportunity Employers. The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.