Assistant Clerk - Estates

Judicial Branch; North Carolina; On-site; USD 42,000 - 77,000; Full time

Job summary

North Carolina Judicial Branch is seeking an Assistant Clerk ( Estates Division ) in Mecklenburg County. The role involves processing probate applications, appointing representatives, and preparing testamentary documents in accordance with NC statutes.

Responsibilities include administering oaths, reviewing final accounts, issuing notices, and supervising staff. High school diploma is required; JD and NC license preferred.

Qualifications

• High school diploma or GED required.
• Juris Doctorate from ABA-accredited law school preferred; active NC license may be required.
• Experience with probate administration is a plus.

Responsibilities

• Process applications for probate of wills and codicils.
• Appoint personal representatives for decedent estates, guardianships, trustees, and others.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review accounts for accuracy and closing of estates.
• Issue notices and preside over hearings.

Skills

Math & accounting

Active listening

Verbal & written communication

Hiring & performance management

Microsoft Word

Excel

Outlook

Education

High school diploma or GED

Juris Doctorate from ABA-accredited law school

Active license to practice law in North Carolina

Tools

VCAP

Job description

Agency Clerk of Superior Court Division CSC Mecklenburg Job Classification Title Assistant Clerk (NS) Position Number 60003811 Grade JA01

About Us DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work SALARY RANGE: $41,696.00 - $77,036.00 The Office of the Clerk of Superior Court, Mecklenburg County, seeks an Assistant Clerk for its Estates Division. Estate Clerks process decedent and guardianship estates according to North Carolina statutes and may perform some of the same functions as the Clerk of Superior Court. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures without giving legal advice.

Primary responsibilities

• Process applications for probate of wills and codicils and may serve as judge of probate.
• Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review annual and final accountings for accuracy and approve closing of estates.
• Issue Notices and Orders to personal representatives and legal counsel and preside over hearings.
• Supervise deputy clerks.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, skills and abilities/competencies

Knowledge of: NC General Statutes; local judicial district procedures; policies and procedures related to estates and guardianships; procedures for conducting hearings; VCAP; basic supervisory principles and best practices; and general office and clerical procedures.

Skills in: basic math and accounting principles; active listening; effectively communicating both verbally and in writing; hiring, performance management, and dealing with difficult employee situations; and Microsoft Word, Excel, and Outlook.

Ability to: review the facts of an estate case and discuss options for estate administration with applicants and/or attorneys; read and comprehend legal documents; review estate inventory and accounting forms; interact diplomatically with a diverse group of people; adjust to unexpected events; meet deadlines; organize and manage hard copy and electronic files; work independently; and provide procedural information without giving legal advice.

All NC Judicial Branch agencies are Equal Opportunity Employers. The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Minimum Education and Experience

• High school diploma or equivalency certificate required.
• Minimum of 18 years of age.
• Mecklenburg County residents preferred.
• Management prefers applicants with a Juris Doctorate degree from an ABA accredited law school and an active license to practice law in North Carolina and/or experience with probate administration.
• Applicants with a law degree may be paid above the minimum rate.
• Attach cover letter and resume.

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

All job postings close at 11:59pm the night before the End Date on the posting.