Deputy Clerk

Midland County; Midland (TX); On-site; USD 28,000 - 42,000; Full time

Job summary

Midland County in Midland, Texas seeks an administrative support clerk for the District Clerk's office. The role processes lawsuits filed, files and records instruments, and keeps parties informed of important actions in cases by issuing appropriate processes.

The position requires organization, accuracy, and the ability to handle sensitive information. Responsibilities include preparing case folders, assisting the public and attorneys, and maintaining filing, inventory, and data systems while

Qualifications

• Must be well organized and work within procedures
• Ability to read, write and understand English
• Strong communication with customers and attorneys
• Ability to meet deadlines and multitask

Responsibilities

• Process and prepare documents such as government forms, bond forfeitures, clerk records, writs, letters, memos, billings and reports
• Compile, copy, sort, and file records of the office
• Communicate with customers, employees and other individuals to answer questions and address complaints
• Administers orders from the Judges
• Certifies all documents as required
• File indictments, assign the Judge and Court, and assign case numbers
• Prepare case folders and arraignment dockets for Courts
• Attend court to assist with the arraignment docket
• Read judgments and code dispositions in the State Report
• Prepare Pen Packs for the Texas Department of Criminal Justice
• Scan documents and proof work
• Maintain office machines and coordinate repairs
• Assist public and law firms in retrieving and viewing documents
• Maintain filing, inventory, mail and data base systems
• Collect fees and disburse changes
• Open, sort and route incoming mail, answer correspondence and mail outgoing
• Answer telephones and take messages
• Handle volatile situations and meet deadlines; work with attorneys and Judges
• File criminal appeals and post-conviction writs of habeas corpus; notify Court of Appeals and prepare transcripts

Education

High school graduation

Job description

Please ensure that you fill out this DPS criminal background check permissionform (you must open this in Internet Explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

This position lends administrative support to the District Clerk's office and processes lawsuits being filed. The role of the clerk is to file and/or record these instruments, make them available as requested, and to inform the parties of important actions in the case by issuing appropriate processes.

• Process and prepare documents – such as government forms, bond forfeitures, clerk records, writs, letters, memos, billings and reports
• Compile, copy, sort, and file records of the office
• Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints
• Administers orders from the Judges.
• Certifies all documents as required.
• File mark Indictments, assign the Judge and Court, and assign case numbers.
• Prepare case folder.
• Prepare the arraignment docket for the Courts and notify all attorneys and bondsman.
• Attend court to assist with the arraignment docket.
• Read all Judgments and, code the disposition in the computer for the State Report.
• Prepares "Pen Packs" for the Texas Department of Criminal Justice.
• Performs scanning functions, including scanning documents to the optical system, and proofing work.
• Maintain office machines, including adding toner, making minor repairs, cleaning machines, and notifying clerk responsible for coordinating with repair people as needed.
• Assists public and law firms in retrieving and viewing documents.
• Maintain and update filing, inventory, mail and data base systems – either manually or by using a computer
• Collect fees and disburse change.
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephones, direct calls and take messages
• Handles volatile situations, caused by the nature of the cases
• Responsible for filing criminal appeals according to statutes, including notifying the Court of Appeals and preparing the transcript.
• Responsible for filing post-conviction writs of habeas corpus according to rules of court including notifying the Court of Criminal Appeals and preparing the transcript.
• Assists public in retrieving and viewing documents on microfilm and optical system.
• Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the qualification required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be well organized and work within procedures set by lead clerk to insure accurate location of files.

High school graduation, or its equivalent, plus at least one year of experience, or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities. Standard office practices, procedures, and equipment, including telephone etiquette and dealings with the public. Laws regarding District Clerk records.

Must be able to operate computers; type correspondence and documents, prioritize tasks to perform; the ability to read and understand information and ideas presented in writing; ability to speak, read, write, and understand English. Must also have the skills to analyze various situations and determine best solution; evaluate and solve problems, perform basic arithmetic calculations, operate standard office equipment, maintain organization. Must be willing and able to establish and maintain effective working relationships with co-workers, attorneys, and Judges. Must be able to meet deadlines, multitask, work as a team, perform work with a high level of accuracy, and work independently.