Deputy Clerk

Midland County, TX; California; On-site; USD 35,000 - 45,000; Full time

Job summary

A leading county office in California is seeking an Administrative Support Clerk to assist with processing lawsuits and maintaining records. The role requires strong organizational skills and the ability to communicate effectively with the public and legal professionals. Applicants should have a high school diploma and at least one year of relevant experience. The position involves various administrative tasks including document preparation, filing, and court attendance.

Qualifications

• At least one year of experience or equivalent combination of education and experience.
• Must be well-organized and work within procedures.

Responsibilities

• Process and prepare documents such as government forms and reports.
• Communicate with customers and address complaints.
• Attend court to assist with the arraignment docket.

Skills

Organization

Problem-Solving

Communication

Basic Arithmetic

Education

High school diploma or equivalent

Job description

Please ensure that you fill out this form (you must open this in Internet Explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CANNOT BE RUN WITHOUT THIS FORM, AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

Job Description

This position provides administrative support to the District Clerk's office and processes lawsuits being filed. The clerk's role is to file and record these instruments, make them available upon request, and inform the parties of important actions in the case by issuing appropriate processes.

Essential Duties and Responsibilities

1. Process and prepare documents such as government forms, bond forfeitures, clerk records, writs, letters, memos, billings, and reports.
2. Compile, copy, sort, and file office records.
3. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
4. Administer orders from Judges.
5. Certify all required documents.
6. File mark Indictments, assign Judges and Courts, and assign case numbers.
7. Prepare case folders.
8. Prepare the arraignment docket for the Courts and notify all attorneys and bondsmen.
9. Attend court to assist with the arraignment docket.
10. Read all Judgments and code the disposition in the computer for the State Report.
11. Prepare "Pen Packs" for the Texas Department of Criminal Justice.
12. Perform scanning functions, including scanning documents and proofing work.
13. Maintain office machines, including adding toner, minor repairs, cleaning, and coordinating repairs.
14. Assist the public and law firms in retrieving and viewing documents.
15. Maintain and update filing, inventory, mail, and database systems manually or via computer.
16. Collect fees and disburse change.
17. Manage incoming and outgoing mail, answer phones, and handle correspondence.
18. Handle volatile situations caused by case nature.
19. File criminal appeals and post-conviction writs of habeas corpus, including notifying the Court of Appeals and preparing transcripts.
20. Assist the public with retrieving documents on microfilm and optical systems.
21. Maintain regular attendance and punctuality.

Qualifications, Education, and Experience

High school diploma or equivalent, plus at least one year of experience, or equivalent combination of education and experience. Must be well-organized and work within procedures set by the lead clerk to ensure accurate file location.

Knowledge, Skills, and Abilities

Knowledge of standard office practices, procedures, equipment, and laws regarding District Clerk records. Ability to operate computers, type documents, prioritize tasks, read and understand written information, speak, read, write, and understand English. Skills in analyzing situations, problem-solving, basic arithmetic, maintaining organization, and establishing effective working relationships. Ability to meet deadlines, multitask, work independently, and perform with high accuracy.