Deputy City Clerk

City of Coronado, California; Coronado (CA); Presencial; USD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Tuition reimbursement

Life and disability insurance

Annual leave

Descripción de la vacante

The City of Coronado is seeking a Deputy City Clerk to serve as the primary resource for public records requests and to manage boards, commissions, and committees in a role supporting open government.

Under the City Clerk’s supervision, you will administer records, rosters, and recruitment for boards; coordinate with departments, the City Attorney, and residents; and support City Council meetings, elections, and official functions.

Formación

• Bachelor’s degree in business administration, public administration or a related field; and three years of progressive responsibility in a City Clerk’s Office.
• Valid California Driver’s License with a safe driving record.
• Public Notary certification.
• Ability to obtain Municipal Clerk Designation within three years.

Responsabilidades

• Serve as primary resource for public records requests; coordinate responses with City departments.
• Maintain rosters and membership records for boards and commissions; manage recruitments and vacancies.
• Prepare staff reports for City Council; coordinate ethics training and Form 700 filings.
• Administer oaths and notarize documents; support City Council meetings and elections.

Conocimientos

Public records requests management

Board and commission coordination

Public-speaking and communication

Policy interpretation

Ethics and compliance

Educación

Bachelor’s degree in business/public administration or related field

Herramientas

Public records software

Electronic document management systems

Descripción del empleo

The City of Coronado is Accepting Applications for the Position of Deputy City Clerk

Why work for the City of Coronado?

The City of Coronado offers the opportunity to serve a highly engaged community in a role central to open and accountable government. The City Clerk's Office administers the City's public records program, boards and commissions, legislative obligations and proceedings, municipal elections, and is actively invested in modernizing these services. Under the supervision of the City Clerk, the Deputy City Clerk will serve as the City's primary resource for public records requests and for its boards, commissions, and committees, working closely with residents, appointed officials, the City Attorney, and all City departments. This position is well suited to a professional who values accuracy, sound judgment, and public service.

The Department:

The City Clerk’s Office administrates democratic processes, including elections, access to public records, and legislative actions, ensuring transparency to the public. The office serves as a compliance officer for federal, state and local statutes including the Political Reform Act, the Brown Act, and the California Public Records Act.

The City Clerk’s Office:

• Records City Council proceedings and legislative actions and maintains the City’s official records.
• Administers municipal elections.
• Receives and maintains campaign and economic interest statements filings.
• Coordinates recruitment and appointments for City boards, committees, and commissions.
• Administers the City’s Records Management Program and Records Retention Schedule.
• Responds to public inquiries and requests for public records.
• Maintains the City’s Municipal Code.
• Coordinates ceremonial and official functions.

The Deputy City Clerk is a non-management position reporting to the City Clerk. The position focuses on two programs:

Public records. Serves as the first point of contact for public records requests; coordinates responses to complex, confidential, and sensitive California Public Records Act requests with City departments; manages requests through the City's online records portal; and trains staff on records procedures, retention, and disclosure.

Boards, commissions, and committees. Maintains rosters and membership records; manages recruitments, vacancy notices, and the annual Local Appointments List under the Maddy Act; prepares related staff reports for the City Council; coordinates ethics training and Statement of Economic Interests (Form 700) filings for appointees; maintains the Board and Commission Handbook; and coordinates the annual board and commission reception.

The Deputy City Clerk also provides direct and confidential administrative, and clerical support to the City Clerk, administers oaths and notarizes documents, supports City Council meetings, elections, and other office functions as needed, and performs specific duties of the City Clerk in the City Clerk's absence. The position may attend evening meetings and work extended hours. The successful candidate will help cultivate a team environment where camaraderie is valued.

The Ideal Candidate:

The ideal candidate will possess:

Knowledge of:

• The California Public Records Act, including exemptions, response deadlines, and the coordination of multi-department responses
• The Ralph M. Brown Act, the Maddy Act, and the Political Reform Act as they apply to boards, commissions, and committees
• Records management principles, including retention and disclosure

Ability to:

• Exercise sound judgment and discretion in handling confidential and sensitive matters
• Communicate tactfully and effectively with residents, requesters, appointed and elected officials, and City staff at all levels
• Organize and prioritize competing deadlines while producing accurate, high-quality work
• Anticipate problems and develop practical solutions
• Quickly learn and apply City policies and procedures

Experience with public records request software and electronic document management systems, as well as municipal elections experience, is desirable.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education & Experience:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration or a related field; and three (3) years of progressive responsibility and related work experience in a City Clerk’s Office environment.

Licenses and Certificates:

• Possess a valid Class C California Driver’s License with a safe driving record.
• Possess a Public Notary certification.
• Ability to obtain a Municipal Clerk Designation within the first three (3) years of employment.

Candidate Selection Process:

Application Review:

A completed City of Coronado employment application and resume must be received by the Human Resources Division.

Examination Process:

Applicants considered most qualified after the application review process will be invited to participate in an oral panel interview (100%). Additionally, applicants may be requested to undertake one of the following exercises – written assessment, practical, or presentation – as part of the examination process.

Final Interview:

Top candidates will be invited to participate in a final department interview with the City Clerk and City Attorney.

Candidate Selection:

The selected candidate will be issued a conditional offer, subject to the successful completion of background check and medical examination.

Additional Information:

All candidates who successfully obtain a 70% or above in each phase of the (scored) exam process will be placed on an eligibility list for a period of at least six months. The City of Coronado participates in E-Verify. All new employees are required to submit verification of the legal right to work in the United States. The City of Coronado is an equal opportunity employer (EOE). Individuals with disabilities who require reasonable accommodation to participate in any portion of the examination process may voluntarily request the accommodation from the City, five (5) working days prior to the requested accommodation. Documentation of the need for the accommodation may be required upon receipt of the request.

The Coronado Community:

Rich in history, natural beauty, and a charming ocean village atmosphere, Coronado is most deserving of its royal "nickname" - The Crown City.

Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the city of San Diego by the graceful and stately San Diego - Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand.

This uniquely enchanting city which measures 13.5 square miles, is home to some of the world's most pristine beaches, 18 public parks, an 18-hole golf course, tennis courts, a public pool, and recreation facilities, as well as dedicated bicycle paths.

This vibrant, thriving community welcomes more than 2 million visitors annually to soak up the sun and the sand while enjoying the lush surroundings and village appeal of Coronado. With 15 hotels, including amongst them three world-class resorts, 1,900 hotel rooms, and many highly acclaimed restaurants, this island community has a resident and Navy population of approximately 23,000 as well as a flourishing tourist population. Coronado is also home to Naval Air Station North Island, Coronado (NASNI) Naval Amphibious Base Coronado (NAB), and Silver Strand Training Complex, Coronado, supported by nearly 20,000 military and civilian personnel.

What Coronado has to Offer:

• A rich benefits package contributes to the total compensation value. Benefits include a monthly cafeteria allotment of $2,450 voluntary retirement savings/deferred compensation, tuition reimbursement, group term life, short-term and long-term disability coverage, an employee assistance program, and more.
• The Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013, is Members is 3% at 60. The current employee contribution rate is 9.5%.
• The Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013, is 2% at 62. The current employee contribution rate is 7.50%.
• As part of ensuring our employees maintain a work/life balance, employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.
• The City provides Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.
• The City provides short- and long-term disability insurance equal to 66 2/3% of income. Employees that earn over the maximum benefit of $5,000/month available under the long-term disability plan, have the option to purchase enhanced long-term disability insurance.
• The City provides up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.
• Longevity Pay; bonus at 10 years and every 5 years after.
• Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.
• Access to community pool and gym.
• Valuable experience, training opportunities, and engaged leadership in a supportive community environment.