Departmental Specialist 13 - Office of Human Resources (Administrative Assistant)

State of Michigan; Lansing (MI); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Human Resources Specialist to join their dynamic team. This role involves providing high-level administrative support to the HR Director and ensuring the HR office operates smoothly. The ideal candidate will excel in organizational skills, maintain confidentiality, and handle sensitive information with professionalism. If you thrive in a fast-paced environment and are detail-oriented, this is the perfect opportunity to make a significant impact in a supportive HR team.

Qualifications

• Four years of professional experience in HR or related fields.
• Experience in administrative tasks with a focus on HR.

Responsibilities

• Provide high-level administrative support to HR Director.
• Assist with various HR-related tasks to maintain office productivity.

Skills

Organizational Skills

Discretion

Confidentiality

Administrative Support

Education

Bachelor's Degree

Job description

This position serves as the Human Resources Specialist providing support to the Michigan Department of State (MDOS) Human Resources team. Reporting to the HR Director, this position provides specialized administrative tasks, ensuring that the HR office environment remains productive and efficient. This position will provide high-level administrative support to the Human Resources Director and assists with a variety of HR-related tasks. This role requires exceptional organizational skills, a high degree of discretion, and the ability to handle sensitive and confidential information with professionalism. The ideal candidate is proactive, detail-oriented, and comfortable managing a fast-paced and dynamic work environment.

POSITION DUTIES

Position Description: Departmental Specialist 13

MDOSJOBS

Education: Possession of a bachelor's degree in any major.

Experience: Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.

ALTERNATIVE EXPERIENCE QUALIFICATIONS:

• 2 years of Dept of State Branch Supervisor 11 level or above experience with a bachelor's degree
• OR 2 years of Departmental Supervisor 11 level experience with a bachelor's degree
• OR 1 year of Departmental Supervisor 12 level or above experience with a bachelor's degree
• OR 4 years of Dept of State Branch Supervisor 11 level or above experience with a high school diploma or equivalent
• OR 4 years of Departmental Supervisor 11 level experience with a high school diploma or equivalent
• OR 3 years of Departmental Supervisor 12 level or above experience with a high school diploma or equivalent

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

Please attach a resume, cover letter, and copy of your official transcripts (if applicable) to your application. Failure to attach these documents may result in your application being screened out.

As outlined by Civil Service, an official transcript must bear the applicant’s name, college, or university certification (e.g., seal, logo, watermark, or letterhead), date and name of the conferred degree and registrar’s signature. Transcripts that do not meet these requirements are considered unofficial. For more information regarding official transcripts, click here (Download PDF reader).

Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go to evaluators for a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.

View the entire job specification at:

http://www.michigan.gov/documents/DepartmentalSpecialist_12523_7.pdf