Department Support Assistant - Full Time - Brunswick Campus

Southeast Georgia Health System Inc / SGHS; Brunswick (GA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive salaries

Comprehensive benefits

Generous Paid Time Off

Tuition reimbursement

Job summary

Southeast Georgia Health System in Brunswick, GA seeks a Department Support Assistant to provide reception and secretarial support for the Cancer Care Center. You will develop positive relationships with patients, staff, and physicians, and ensure service excellence across daily operations.

Responsibilities include preparing reports, managingAttendance records, scanning orders into EMR, scheduling, and coordinating with multiple teams to accomplish routine activities while maintaining high

Qualifications

• High school graduate or equivalent.
• Minimum of five years secretarial or scheduling experience preferred.
• Must possess computer word processing and spreadsheet proficiency and excellent organizational skills with records management.

Responsibilities

• Provide reception and secretarial support for the department.
• Prepare monthly reports and maintain Time and Attendance records.
• Scan orders into the Electronic Medical Record, prepare orders for the next day.
• Arrange daily mail and distribute printed information as required.
• Schedule, re-schedule, and cancel appointments; prepare daily patient schedules.
• Answer emails and correct coding errors from the Business Office.
• Coordinate with administrative, maintenance, and clerical teams to complete routine tasks.
• Answer the phone and direct calls accurately.

Skills

Organizational skills

Records management

Communication

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Job description

Department Support Assistant - Full Time - Brunswick Campus

Job Category: Admin - Clerical

• Full-Time
• On-site

Locations

Showing 1 location

Description

Interested in working for the Golden Isles’ healthcare provider and employer of choice?

Throughout the many locations that make up the Southeast Georgia Health System network, there is a common thread that pulls everything together: A team of committed professionals like you. These individuals appreciate the value of every person who walks through our doors, and are the key to our culture of Service Excellence.

As a Department Support Assistant, you will provide compassionate assistance and exemplary service to our patients as they interact with the Cancer Care Center. You will provide reception and secretarial support for the department. You will develop and maintain positive relationships with our patients, guests, other team members, and medical staff by striving for excellence in service and quality. For our Team Members, this is more than a career — it’s a calling.

You will be responsible for:

• Operating a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator. Progressively utilizing the feature of one or more standard business software packages up to the following skill level:
  • Word Processing: Performs sorts, merges, and prints mass mailings; selects font attributes and changes.
  • Spreadsheets: Designs routine spreadsheets, sets up routine formulas, prints desired sections.
  • Data Base: Sets up new database files and recommends screen improvements.
• Preparing monthly reports, maintaining Time and Attendance records for the department, maintaining Staff History Maintenance, taking minutes for departmental staff meetings and distributing to staff in a timely manner.
• Scanning orders into the Electronic Medical record, preparing orders for the next day, and making copies for required areas.
• Arranging daily mail in priority order and other printed information as required and distributing as appropriate.
• Scheduling, re-scheduling, and cancelling appointments as requested. Preparing daily schedules for the patients as needed.
• Answering e-mails and correcting coding errors from the Business Office.
• Coordinating with other administrative, maintenance, and clerical team members throughout the Health System to accomplish routine activities such as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances.
• Receiving direct instruction and following prescribed procedures. Work is only occasionally reviewed. Activities are routine and may be repetitive.
• Answering the phone and accurately directing calls.

What you will need:

• High school graduate or equivalent.
• Minimum of five years secretarial or scheduling experience preferred.
• Must possess computer word processing and spread sheet proficiency and excellent organizational skills with records management.

Why choose Southeast Georgia Health System?

• We are mission-focused to provide safe, quality, accessible, and cost-effective care to meet the health needs of the people and communities it serves
• Our workplace is as pleasant and rewarding as the setting we enjoy outside of work -- imagine stepping out of your workspace and into a world of scenic beauty, outdoor recreational activities, mild winters, natural beaches, fine dining, and a full array of cultural and colonial historic attractions
• The chance to work within a culture that is collegial yet professional, has exceptional career-advancement potential, and work/life balance that is practically unparalleled
• Our facility will allow you to use, sharpen, and add to your skills without having to commute to a large city environment
• We offer competitive salaries and a comprehensive benefits package which includes generous Paid Time Off and tuition reimbursement.
• The ability to be a part of the prestigious Coastal Community Health, a regional affiliation between Baptist Health, Flagler Hospital and Southeast Georgia Health System. This collaboration forms a highly-integrated hospital network focused on significant initiatives designed to enhance the quality and value of care provided to our contiguous communities

Do you want to make a difference in the lives of others? Join our team today to make a positive impact in the lives of our patients and families!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.