Department Secretary, AHN Montour Health and Sports Medicine

High Market Health; Coraopolis (Allegheny County); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading healthcare organization is seeking a dedicated Secretary to provide operational and administrative support. The ideal candidate will perform various office tasks, manage communications, and assist in maintaining departmental efficiency. This role requires strong organizational skills and the ability to work in a fast-paced environment. Join us to contribute to our mission of providing excellent healthcare services.

Qualifications

• 1-3 years of secretarial/administrative experience required.
• Experience with medical terminology preferred.

Responsibilities

• Operates office equipment and supports daily operations.
• Answers telephones and directs calls to appropriate staff.
• Schedules and confirms departmental meetings.

Skills

Communication

Organization

Time Management

Education

High school diploma or GED

Associate's Degree from a business/secretarial school

Tools

Microsoft Office

Word Processing Software

Job description

Company :

Allegheny Health Network

Job Description :

GENERAL OVERVIEW:

Performs secretarial functions to provide daily operational and administrative support for the department.

ESSENTIAL RESPONSIBILITIES:

1. Operates office equipment, such as voice mail messaging systems, and uses word processing, spreadsheet, or other software applications to support the department's daily operations. (30%)
2. Answers telephones and directs calls to appropriate staff. Receives and routes messages or documents. (20%)
3. Sorts and distributes incoming mail and manages outgoing mail. (15%)
4. Compiles, records, and maintains files, reports, and correspondence. Transmits correspondence via mail, email, or fax. (15%)
5. Greets visitors, ascertains the purpose of their visit, and directs them to the appropriate staff. (10%)
6. Schedules and confirms departmental meetings. (10%)
7. Performs other duties as assigned or required.

QUALIFICATIONS:

Minimum:

• High school diploma or GED; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
• 1-3 years of secretarial/administrative experience.

Preferred:

• Associate's Degree from a business/secretarial school or program.
• Experience with various computer software programs and medical terminology.
• Secretarial experience in a medical setting.

Disclaimer: The job description indicates the general nature and essential duties of the role but may not include all responsibilities and qualifications.

Compliance: This role adheres to ethical and legal standards, including HIPAA and company policies on data security and confidentiality. Employees must comply with the company's Code of Business Conduct and applicable laws.

Highmark Health and its affiliates prohibit discrimination based on protected categories and strive for accessibility. For assistance or accommodations, contact HR Services Online at [e-mail].